Administrative Assistant IV

The Opportunity

Company, Department : Nova Scotia Power, Energy Delivery

Location: Lakeside, NS

Type of Employment: Regular, Full Time

Closing Date: July 21, 2026

We are looking for an Administrative Assistant IV to support our Engineering team and related capital work. This role is based in a busy technical office and helps keep day-to-day work organized, documented, and moving. The successful candidate will support safety administration, purchasing and payroll tracking, office coordination, team information management, project-related administration, and meeting support.

This is a good fit for someone who is organized, reliable, comfortable learning new systems, and interested in supporting a team that delivers engineering and capital work across the business. Direct experience in engineering or utilities is helpful, but not required. We are looking for strong administrative fundamentals, good judgment, and a willingness to learn.

This position is based in Lakeside/Beechville, Nova Scotia.

Key elements of this role include

• Safety Administration Support: Maintain safety records, trackers, meeting materials, action logs, and follow-ups for the Engineering team. Help keep safety information organized, current, and easy to access.
• Purchasing, Payroll, and Vendor Administration: Support routine purchasing, payroll, invoice, vendor, and cost-tracking administration by preparing information, entering or submitting records where assigned, tracking status, following up on missing information, and escalating issues to the appropriate owner.
• Office and Team Administration: Provide general administrative support including calendar coordination, email support, document preparation, spreadsheets, presentations, supplies, office logistics, and day-to-day support for managers and team members.
• Team Information Management: Maintain shared files, contact lists, distribution lists, templates, trackers, and SharePoint/Microsoft 365 workspaces so team information stays current and easy to find.
• Meeting Coordination and Minutes: Schedule meetings, prepare agendas, collect materials, record minutes, track action items, and follow up with participants to help keep work progressing.
• Project-Related Administrative Support: Provide administrative support for engineering and capital work, including meeting logistics, quote and invoice tracking, basic status updates, and organizing project-related records.
• Support emergency power restoration activities outside regular business hours if called upon.

These skills will make you successful

To be successful in this role, you will bring a mix of administrative experience, organization, curiosity, and sound judgment. We recognize that people build these skills in different ways, so candidates are encouraged to apply if their experience is close to what is listed below.

• Grade XII education and a recognized Administration and/or Business Certificate, or an equivalent combination of education and experience.
• Administrative, coordination, office support, customer service, finance support, project support, or similar experience.
• Comfort working with Microsoft 365 tools such as Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Training can be provided for role-specific systems.
• Ability to organize information, manage competing priorities, follow up on open items, and keep accurate records.
• Good written and verbal communication skills, with the ability to work with employees, vendors, leaders, and technical staff.
• Sound judgment, discretion, and the ability to handle confidential or sensitive information appropriately.
• Experience with Oracle, PeopleSoft, PowerPlan, Maximo, purchasing, payroll, invoice processing, safety administration, or budget tracking would be considered an asset.
• An interest in learning new tools and improving routine administrative processes would be considered an asset.

If you are organized, dependable, and willing to learn, but do not meet every item listed above, we still encourage you to apply. We are looking for someone who can build confidence in the role and help keep the team organized, responsive, and well supported.

We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. So, if your experience is close to what we’ve listed above, please consider applying.

Learn more about our culture and values

At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you. Apply by July 21, 2026 and let us know why this role is right for you.

The perks of joining our team? We offer

• Flexibility : Hybrid work model with one flexible remote work day.
• Health & Wellbeing : A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career : Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care : Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
• Competitive Compensation : Short-term incentive plan and a Defined Contribution Pension Plan.

Diversity, Equity & Inclusion at Emera

As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada’s Top 100 Employers , Top Employers for Young People and Top Diversity Employers . We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy

The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values . The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.

• Safety Administration Support: Maintain safety records, trackers, meeting materials, action logs, and follow-ups for the Engineering team. Help keep safety information organized, current, and easy to access.
• Purchasing, Payroll, and Vendor Administration: Support routine purchasing, payroll, invoice, vendor, and cost-tracking administration by preparing information, entering or submitting records where assigned, tracking status, following up on missing information, and escalating issues to the appropriate owner.
• Office and Team Administration: Provide general administrative support including calendar coordination, email support, document preparation, spreadsheets, presentations, supplies, office logistics, and day-to-day support for managers and team members.
• Team Information Management: Maintain shared files, contact lists, distribution lists, templates, trackers, and SharePoint/Microsoft 365 workspaces so team information stays current and easy to find.
• Meeting Coordination and Minutes: Schedule meetings, prepare agendas, collect materials, record minutes, track action items, and follow up with participants to help keep work progressing.
• Project-Related Administrative Support: Provide administrative support for engineering and capital work, including meeting logistics, quote and invoice tracking, basic status updates, and organizing project-related records.
• Support emergency power restoration activities outside regular business hours if called upon.

To be successful in this role, you will bring a mix of administrative experience, organization, curiosity, and sound judgment. We recognize that people build these skills in different ways, so candidates are encouraged to apply if their experience is close to what is listed below.

• Grade XII education and a recognized Administration and/or Business Certificate, or an equivalent combination of education and experience.
• Administrative, coordination, office support, customer service, finance support, project support, or similar experience.
• Comfort working with Microsoft 365 tools such as Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Training can be provided for role-specific systems.
• Ability to organize information, manage competing priorities, follow up on open items, and keep accurate records.
• Good written and verbal communication skills, with the ability to work with employees, vendors, leaders, and technical staff.
• Sound judgment, discretion, and the ability to handle confidential or sensitive information appropriately.
• Experience with Oracle, PeopleSoft, PowerPlan, Maximo, purchasing, payroll, invoice processing, safety administration, or budget tracking would be considered an asset.
• An interest in learning new tools and improving routine administrative processes would be considered an asset.

If you are organized, dependable, and willing to learn, but do not meet every item listed above, we still encourage you to apply. We are looking for someone who can build confidence in the role and help keep the team organized, responsive, and well supported.

We understand that experience comes in many forms, and we're dedicated to adding new perspectives to the team. So, if your experience is close to what we've listed above, please consider applying.