Clerical Assistant, Undergraduate Services Assistant

Clerical Assistant, Undergraduate Services Assistant

Please note that a strong internal candidate has been identified .

Primary Purpose: To provide administrative assistance to the Undergraduate Student Service Office.

Nature of Work: Reporting to the Director of Student Academic Services, this position works in a busy office environment, subject to frequent interruptions, multiple competing priorities, and client service challenges. Duties are highly varied, moderately complex, and require strict attention to detail and the capacity to meet deadlines. The position works independently with general and minimal supervision.

Typical Duties: Providing general information, advice and services to prospective applicants, students, faculty/instructors, parents and visitors to the College - in person, via telephone, and through email; providing administrative support for the following processes/programs: admissions, academic advising and registration, this includes updating student academic files using the University Calendar to determine how courses are input into the computer system by program and major; providing a preliminary assessment of students’ academic program requirements prior to meeting with an academic advisor; providing a preliminary assessment for academic processes such as convocation and academic promotion standards; preparing for departmental student academic advising; providing students with information on academic regulations and deadlines; assessing permission to take extra courses; filing student academic files into our electronic document system; inputting, sorting and organizing paper files to an electronic document system; typing correspondence; assisting other office staff when required; and performing other related clerical duties as assigned.

Qualifications

Education: Completion of Grade 12 and a recognized one year post-secondary secretarial/office education program. An equivalent combination of education and experience may be considered.

Experience: Minimum two years of related experience, preferably in a university setting in an academic department or unit. Knowledge of the university’s organization and practices, admission and student services (registration, student records, convocation, student promotion standards, examinations and scholarships).

Skills: Proficient in the use of Microsoft Word and Excel; strong and accurate writing skills; working knowledge of the Banner system (Sirius), and PAWS; demonstrated understanding of information management; willingness to update skills/knowledge in the use of new information technology and tools; demonstrated effective interpersonal and communication skills; ability to compose correspondence from brief written notes or verbal instructions; ability to work in a high pressure setting; ability to meet deadlines while maintaining attention to detail; ability to prioritize assigned tasks and responsibilities; effective organizational skills; ability to adapt and demonstrate flexibility; ability to work and adapt to technological changes and a strong orientation towards customer service; demonstrated self-motivation, initiative and willingness to accept responsibility; demonstrated ability and interest in working with students, staff, faculty, and the public; and ability to work independently with minimal supervision in a team-oriented environment. Familiarity with DegreeWorks and the University Catalogue would be an asset.

This position is in scope of CUPE 1975.

Department: Undergraduate Student Office Supervisor Job Title: Robyn Corcoran Status: Term 15 months with the possibility of extension or becoming permanent

Employment Group: CUPE 1975 - Restricted

Shift: Mon-Fri, 8:30-4:30

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $24.74 - 31.37 per hour. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Operational Services

Salary Phase/Band: Phase 4

Posted Date: 7/8/2026

Closing Date: 7/14/2026 at 6:00 pm CST Number of Openings: 1 Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action . We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.