Supply Technician - DOE Office of Acquisition and Business Services

At Aleut Federal, we believe our mission matters as much as the job. As an Alaskan Native-owned company, we support our Shareholders-the Unangax people of the Aleutian Islands-by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Guided by our motto, "We are One," we work together with a shared purpose to achieve our mission.

POSITION SUMMARY

The Department of Energy, Office of Science Integrated Support Center (DOE, ISC) Fleet Manager and Property Administrators in all areas/aspects of DOE Motor Vehicle and Property Management. Provides administrative and technical support and maintains a close and highly responsive relationship to the day-to-day activities of the office. Gathers, compiles, enters, and maintains information in databases or tracking systems to assist in the effective management of data. Performs varied administrative duties requiring an understanding of the organization, programs, and procedures related to fleet and property management.

ESSENTIAL JOB FUNCTIONS

Work scope includes, but is not limited to, the following administrative support activities:

• Input specific vehicle information into the Central Automotive Records System (CARS).
• Update recall information (information is pulled into the vehicle record from this database).
• Assign disposition instruction information.
• Input data into the U.S. Government License Plate Tracking System for receipts, assignments, and changes.
• Generate SF-97 documentation for the transfer of title ownership from the government to the individual or company purchasing equipment.
• Input and maintain up-to-date information for all government DOE and ISC-owned vehicles.
• Upon the sale or transfer of a vehicle, the Federal Motor Vehicle Registration System (FMVRS) must be updated to reflect the information.
• Per 41 CFR 102-34, Federal Fleet Management System (FedFMS) is a mandated vehicle information system used for tracking all fuel and maintenance costs and mileage reports of the DOE-owned fleet.
• Updating information in the system on a monthly or daily basis as provided by the contractors that we support.
• Information in this system is used for required annual reporting.
• Maintains the DOE, ISC Property Tracking System. This system tracks all property actions and allows for consistent entry of data.
• Assists in preparing and/or logging and distributing Property Transfers.
• Assists in preparing and distributing forms for the approval and signature of DOE, ISC Property Administrator for excess and transferred property, scans files, and emails approved forms and other property notices.
• Maintains Property files on the online filing system.
• Attends DOE, ISC Property Management meetings and conference calls when requested.
• Receive specific reports for database entry and disposition.
• Receive and log U.S. Government license plate assignments.
• Assists in the tracking of all fleet vehicle accident or incident reports until repair is accomplished.
• Receive and disposition recalls, initial notification, completion notices, and follow-ups with any outstanding recalls.
• Produces and assists in the review of all site inventory reports.
• Perform quality checks for data submitted by the local fleet managers.
• Track all Motor Vehicle Citations that are received from the contractors.
• Prepares and maintains files for approval and signature of DOE, ISC Fleet Manager.

Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

EDUCATION/TRAINING

• High school diploma or GED is required.
• Associate degree or coursework in logistics, supply chain management, business administration, or inventory control a plus.
• Certified Supply Chain Professional (CSCP) a plus.

EXPERIENCE

• 1-3 years of experience in inventory management, warehouse operations, or logistics.
• Familiarity with inventory management software (e.g., SAP, Oracle, or Microsoft Dynamics).

SKILLS/ABILITIES

• Inventory Management: Ability to track, receive, and distribute supplies accurately.
• Database & Software Proficiency: Familiarity with inventory management systems (e.g., SAP, Oracle, MS Dynamics, or military-specific logistics software).
• Recordkeeping & Documentation: Accurate maintenance of logs, shipping/receiving records, and supply reports.
• Procurement Knowledge: Understanding purchasing processes, order tracking, and vendor management.
• Basic Math & Calculation Skills: For counting, measuring, and managing stock levels.
• Attention to Detail: Ensuring correct items, quantities, and documentation.
• Time Management: Prioritizing tasks to meet deadlines and supply needs efficiently.
• Problem-Solving: Identifying and resolving supply discrepancies or inventory shortages.
• Planning & Forecasting: Estimating supply needs and preventing stockouts.

Aleut offers the following benefits to eligible employees: • Health insurance • Dental/Vision insurance • Paid Time Off • Short- and Long-Term Disability • Life insurance • 401k and match

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.