Project Assistant – 0-3 Yrs Experience – Philadelphia, PA

The law firm of Marshall Dennehey seeks a full time Project Assistant with 0-3 years of experience for its Philadelphia, PA office.

Position Summary

The Project Assistant provides administrative and project support to both the Marketing Department and the Paralegal Services Department. This is an entry-level role ideal for someone who is highly organized, detail-oriented, and interested in gaining experience in a professional law firm environment. The role offers exposure to marketing initiatives, paralegal operations and administrative functions within a law firm.

RESPONSIBILITIES

• Administrative & Financial Support
• Process and track invoices, expenses, and reimbursements for marketing and paralegal-related activities
• Maintain accurate financial records and ensure timely submission and approvals
• Coordinate with Finance Department and vendors regarding billing inquiries

Recruitment & Scheduling

• Schedule and coordinate interviews for paralegal candidates and other support roles
• Manage calendars, confirm availability, and communicate logistics with candidates and internal stakeholders
• Assist with interview materials and candidate correspondence

Marketing & Branding Support

• Order and manage inventory of firm-branded promotional materials
• Coordinate production and delivery timelines with approved vendors
• Ensure adherence to firm branding guidelines in all materials

Event & Project Coordination

• Assist in planning and coordinating client-facing marketing events, as well as internal meetings and functions
• Help to organize and prepare event materials, including signage, collateral, and promotional items
• Track deadlines and ensure all logistics are executed efficiently
• Cross-Departmental Support
• Provide general administrative support, including document preparation, tracking projects, and maintaining records
• Assist with special projects and day-to-day operational tasks

REQUIRED SKILLS

• Strong attention to detail, organizational abilities, and time management skills with the ability to handle multiple priorities.
• Excellent interpersonal and customer service skills with the ability to build and maintain positive relationships.
• Must possess sound logical thinking and judgment skills with ability to communicate well with all levels of personnel, clients and outside vendors.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a fast-paced environment.
• Proficient with Microsoft Office Suite
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to work both independently and collaboratively

EDUCATION AND EXPERIENCE

• Bachelor’s degree or equivalent experience preferred. Associate’s degree will be considered.
• Previous internship, part-time, or administrative experience preferred but not required

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• In office position that requires onsite attendance as per firm policy for the position.
• Repetitive movements that may include the wrists, hands and/or fingers.
• Must be able to understand the speech of another person and comprehend detailed information.
• Must be able to speak accurately, clearly and quickly so listeners can understand.
• Must be able to see details of objects that are less than a few feet away.
• Visual acuity to determine the accuracy, neatness and thoroughness of work assigned; and perform activities including but not limited to viewing a computer terminal, extensive reading and preparing reports.
• Must be able to push, pull and lift objects up to 15 pounds.

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter and resume for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V