Estimator

Estimator

Location: Baltimore, MD

Company: American Homestays, LLC

Job Type: Full-Time, Non-Exempt, W-2 Employee

Work Setup: Field-Based / Office & Site Visit Coordination

Schedule: Monday–Friday, 8:00 AM–5:00 PM; 40 hours per week

Pay Rate: $20.00–$30.00 per hour, based on experience, expertise, credentials, and budget

Travel: Approximately 50%; company vehicle provided

Benefits: Eligible for standard W-2 employee benefits, subject to plan terms and eligibility

Job Description

Prepare accurate estimates, support customer opportunities, and help projects move smoothly from proposal to execution.

American Homestays, LLC is seeking a detail-oriented and experienced Estimator to conduct customer site visits, evaluate project needs, prepare estimates and proposals, coordinate lead follow-up, and support project handoff to operations.

This role is ideal for a construction, renovation, maintenance, or facilities professional with experience preparing scopes of work, pricing labor and materials, coordinating vendors, reviewing subcontractor quotes, and communicating with customers. The Estimator will help ensure projects are accurately priced, professionally presented, tracked properly, and transitioned efficiently once approved.

Key Responsibilities

Site Visits and Project Evaluation

• Conduct customer site visits to evaluate project scope, site conditions, measurements, and operational requirements.
• Review repair, renovation, maintenance, and improvement needs to determine labor, material, subcontractor, equipment, and project cost requirements.
• Prepare estimates for projects that require hands-on review or are not suitable for automated online quoting systems.
• Assess project feasibility, site conditions, customer needs, and potential risks.
• Participate in inspections, project evaluations, and customer issue resolution efforts when needed.

Estimating and Proposal Preparation

• Prepare accurate project estimates, scopes of work, pricing proposals, and supporting documentation.
• Review labor, material, subcontractor, vendor, and project-related costs to support accurate pricing and profitability.
• Coordinate with subcontractors, vendors, and operational teams to gather pricing, project details, and schedule information.
• Revise proposals, clarify customer questions, and support estimate approval processes.
• Maintain organized records of estimates, proposals, customer communications, project documents, and pricing details.

Lead Follow-Up and Sales Coordination

• Follow up on leads, estimate requests, pending proposals, and customer opportunities to support project conversion and revenue growth.
• Maintain consistent communication with customers throughout the estimating process.
• Track proposal status, customer responses, approvals, and next steps through internal systems.
• Support sales coordination activities and ensure customer opportunities are handled professionally and promptly.
• Respond to urgent estimate requests, customer inquiries, or time-sensitive proposal needs.

Project Handoff and Operational Coordination

• Coordinate estimate approvals and ensure complete project handoff to operational teams for execution.
• Communicate approved scope, pricing, materials, vendor details, customer expectations, and timeline information to the appropriate team members.
• Participate in operational meetings, workflow coordination discussions, and project planning activities.
• Support workflow adjustments, project coordination, and revenue support activities during high-volume periods.
• Perform additional duties as assigned to support estimating, operations, business development, and company growth objectives.

Qualifications

• Certificate in Construction Estimating, Construction Management, Construction Technology, Building Construction, or a related field required; or an Associate degree or higher in Construction Management, Construction Technology, Construction Science, Civil Engineering Technology, Engineering, Architecture, or a related field.
• Bachelor’s degree in Construction Management, Construction Science, Civil Engineering Technology, Engineering, Architecture, Business Management, or a related field preferred.
• Ability to read and interpret construction drawings, scopes of work, measurements, and material specifications required.
• Basic understanding of labor, material, equipment, subcontractor, and project-cost estimating required.
• Proficiency with Microsoft Excel, Google Sheets, or comparable spreadsheet tools required.
• Experience using construction estimating software, digital takeoff tools, bid-management platforms, or project-management software preferred.
• Experience preparing estimates for renovations, commercial buildouts, facilities maintenance, repairs, capital improvements, or similar projects preferred.
• Experience obtaining vendor quotes, reviewing subcontractor bids, preparing bid comparisons, and developing project budgets preferred.
• Field construction, renovation, maintenance, or project coordination experience preferred.
• Knowledge of local building codes, permitting processes, construction safety practices, and basic project scheduling preferred.
• Valid driver’s license and reliable transportation required.
• Equivalent combinations of education, certification, training, and relevant experience may be considered, provided the candidate meets the minimum education or certificate requirement.

COMPETENCIES AND SKILLS

• Strong estimating, proposal preparation, project evaluation, and cost review skills.
• Ability to interpret scopes of work, drawings, specifications, measurements, and customer needs.
• Strong knowledge of residential construction methods, maintenance standards, safety practices, and project coordination.
• Strong attention to detail, organization, communication, and follow-up.
• Ability to work independently, make sound decisions, and manage multiple estimates or customer opportunities at once.
• Strong vendor coordination, subcontractor communication, conflict resolution, and customer service skills.
• Comfort using mobile apps and digital tools for field documentation, progress tracking, and proposal coordination.
• CompanyCam experience preferred.
• Ability to support revenue growth through timely follow-up, accurate pricing, and professional customer communication.

Work Requirements

• Work is performed in both office and field environments.
• Site visits may involve residential properties, commercial properties, renovation sites, construction-related environments, and maintenance locations.
• Work may be performed indoors and outdoors in various weather conditions.
• Travel between customer sites, properties, vendors, and operational locations is required.
• May be required to work evenings, weekends, or holidays based on business needs or urgent project requirements.
• Exposure to tools, equipment, potentially hazardous materials, heights, tight spaces, and active job sites may occur.
• Use of personal protective equipment may be required for certain assignments.
• Must be able to regularly walk, stand, stoop, drive, and perform site evaluation activities.
• Must be able to occasionally lift, carry, push, pull, or move objects weighing up to 100 pounds.

What We Offer

Eligible employees may receive standard W-2 employee benefits, steady full-time hours, access to a company vehicle for assigned travel, and the opportunity to support project growth, customer service, and property improvement work across American Homestays, LLC.