Temporary | Event Operations Specialist

As an integral member of the Mendoza Events & Engagement team, the Event Operations Specialist (Temp) serves as the primary planner and onsite lead for the Mendoza College of Business’ Fall Tailgate series. This role manages end-to-end logistics and \"run-of-show\" execution, ensuring a premium, high-touch experience for alumni, donors, faculty, and VIP guests during the peak football season. 

Key Responsibilities

• Logistics & Compliance: Manage vendors (catering, décor, rentals), process payments, and ensure all events meet University outdoor event policies and documentation requirements.
• Onsite Execution: Direct the physical setup, strike, and \"run-of-show,\" maintaining high standards for branding, atmosphere, and site cleanliness.
• Guest & Data Management: Oversee attendee check-in and manage real-time RSVP data using Cvent.
• Problem Solving: Act as the autonomous \"boots on the ground\" lead to resolve logistical or technical challenges and ensure adherence to safety protocols.

Team Collaboration: Partner with Event Managers to coordinate tailgates linked to academic conferences and College programming.

Requirements

• Availability: Must work all home football games Saturdays and Friday afternoon prep sessions.
• Physical: Ability to stand/walk for 8+ hours in various weather conditions and lift up to 30 lbs.
• Professionalism: High-level interpersonal skills for engaging with executive leadership and donors.

Compensation: $18/hour

This position will be accepting applications until July 24, 2026.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.