Commercial and Export-Import Coordinator

Duties & Responsibilities

As a Commercial and Export-Import Coordinator, you will be responsible for coordinating orders, logistics, and invoicing, ensuring material availability, and managing inventory. This role also includes handling export-import documentation, tracking shipments, and collaborating with Sales, Supply Chain, and Freight Forwarders to optimize processes and ensure timely deliveries.

Key Responsibilities:

Commercial Coordination:

• Place orders and quotes, ensuring timely updates and communication with the Supply Chain.
• Verify LC terms and coordinate with Sales for Proforma Invoices; update delivery dates in DISCOS II.
• Ensure material availability and timely reservation of materials for customer orders.
• Monitor material movements and resolve disputes during the project period.
• Create Picklists for dispatch, arrange transport, and monitor revenue and material availability.
• Ensure accurate and timely invoicing, support period closings, and maintain proper documentation in DISCOS II.
• Coordinate with Engineering, Finance, and Yard Operations to resolve issues and reduce transport costs.
• Manage logistics requirements within the country and submit bills and provisions on time.
• Propose process improvements and handle additional duties as assigned.
• Perform monthly invoicing for engineering services.
• Manage customer creation and order import materials after checking stock.

Export-Import Coordination:

• Coordinate with Freight Forwarders and CHAs and prepare and verify export and import documents.
• Ensure timely duty payments and customs refunds; track all shipments.
• Prepare Proforma Order Confirmations and Tax Invoices; coordinate dispatches and quarantine imported items.
• Allocate Import Sea Freight, post DOKA GMBH invoices, and verify and process Clearance Bills.

This role reports directly to the Manager Operations.

Required Skills and Experience

• Proven experience of commercial coordination & EXIM.
• Experience in customer service will be appreciated.
• Ability to work with little supervision and track multiple processes.
• Outstanding organizational and coordination abilities.
• Excellent communication and interpersonal skills.

Attributes and Motivation

• You have excellent written and verbal communication skills in English language. 
• You have a well-developed analytical skill.
• You have the ability to work individually and in a team environment.
• You are proactive, highly self-motivated, and has high level of integrity.