Administrative Assistant III

Union: Non Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Princess Margaret Hospital
Department: PMH Administration Office
Reports to: Clinical Director
Wage Range: $28.42 to $35.52 per hour
Hours: 37.5 hr/week
Shifts: Mon - Fri, Office Hours
Status: Permanent Full-Time
Closing Date: July 24, 2026

Position Summary

Working under the direction of the Clinical Director, the successful candidate will provide services involving (but not limited to) the following: 

The ADMINISTRATIVE ASSISTANT III exercises considerable judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing departmental budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

Duties

• Coordinates and maintains written and/or electronic calendar/schedule of assigned personnel
• Utilizes advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
• Coordinates, organizes or plans meetings/events
• Provides direct and/or functional supervision for assigned personnel
• Monitors and analyzes departmental budgets,
• Ensures efficient operation of the office, including:
• Develops, organizes and maintains electronic and paper information filing/retrieval methods, systems, or formats, including:
• Performs clerical support functions, including:
• Performs cross-functional and other duties consistent with the job classification, as assigned and/or requested.
• Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner
• Completion of Grade XII or recognized equivalent required.
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level required.
• Four (4) years related secretarial support experience required.
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
• Previous supervisory experience preferred.
• Experience working in a health care environment an asset.
• Excellent organizational and time management skills required.
• Very good interpersonal and customer service skills required.
• Very good verbal and written communications skills required.
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards required.
• Ability to produce high quality work in accordance with Hospital standards required.
• Ability to maintain confidentiality required.
• Ability to work well under pressure and use good judgment in assessing difficult situations required.
• Knowledge of medical terminology an asset.

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.