Remote Records & Mail Coordinator

We are seeking a highly organized and detail-oriented Remote Records & Mail Coordinator to join our team. In this role, you will support daily administrative operations by coordinating digital records, processing incoming and outgoing correspondence, maintaining accurate documentation, and ensuring information is organized and accessible. This is an excellent opportunity for candidates who enjoy administrative work, organization, and record management in a remote environment.

If you're excited about this opportunity but don't meet every qualification, we encourage you to apply. You may be an excellent fit for this or other opportunities within our organization. We value individuals who demonstrate integrity, collaboration, accountability, curiosity, and a commitment to delivering exceptional support.

Position Overview

As a Remote Records & Mail Coordinator, you will be responsible for maintaining electronic records, coordinating digital mail and correspondence, organizing documentation, and supporting administrative workflows. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities while working independently in a remote setting.

Key Responsibilities

Records Management

Maintain, organize, and update electronic records and filing systems.

Ensure records are accurate, complete, and easily retrievable.

Review documents for accuracy before filing or processing.

Assist with document retention and records management procedures.

Maintain confidentiality of sensitive business information.

Mail & Correspondence Coordination

Coordinate incoming and outgoing electronic correspondence and business communications.

Process, distribute, and track digital mail, documents, and packages.

Maintain logs of correspondence and document deliveries.

Assist with document preparation, scanning, uploading, and electronic filing.

Coordinate courier and shipping requests when required.

Administrative Support

Prepare reports, spreadsheets, and business documents.

Update company databases and maintain accurate records.

Support internal departments with documentation and administrative requests.

Assist in improving document management and workflow processes.

Complete additional administrative duties as assigned.

Qualifications

High school diploma or equivalent required.

Previous administrative, clerical, records management, or mail coordination experience is preferred but not required.

Strong organizational skills and exceptional attention to detail.

Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.

Ability to manage confidential information with professionalism.

Excellent written and verbal communication skills.

Strong time management and ability to prioritize multiple assignments.

Ability to work independently in a fully remote environment.

What We Offer

Competitive hourly pay and comprehensive benefits.

Fully remote work environment.

Flexible scheduling and work-life balance.

Paid training and onboarding.

Opportunities for career growth and professional development.

Supportive and collaborative team culture.

Paid time off and company holidays.

Typical Work Environment

This is a fully remote position requiring a reliable internet connection, a dedicated workspace, and the ability to work independently while collaborating effectively with team members through email, messaging platforms, and virtual meetings.