Administrative Coordinator (Remote) - Temporary

Introduction Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way. Overview Are you looking for an opportunity where your organizational skills, attention to detail, and administrative expertise can make a difference? Join our team as a Wellness Program Administrative Coordinator, supporting the day-to-day operations of employee wellness and health management initiatives. This role is ideal for someone who enjoys working behind the scenes, managing data, coordinating projects, preparing reports, and supporting a fast-paced team environment. If you're highly organized, tech-savvy, and thrive on keeping projects running smoothly, we'd love to hear from you! Please note additional position details below: Compensation: $22.00 per hour Assignment Duration: This is a temporary opportunity anticipated to continue through the end of the year, providing a great chance to gain valuable experience while making an immediate impact. Work Location: Enjoy the flexibility of a fully remote work environment. Candidates must be available to work standard Pacific Time business hours. Equipment & Technology: We'll provide the equipment you need to be successful. Employees are responsible for maintaining a reliable, high-speed internet connection to support remote work. How you'll make an impact Provide administrative support to the Health Management team and assist with wellness program operations. Collect, organize, track, and maintain program data, reports, and documentation. Prepare and process program-related invoices, billing, and payment requests. Create and format presentations, spreadsheets, reports, and communication materials. Maintain wellness program resources, files, and internal materials to ensure information is accurate and up to date. Coordinate schedules, project timelines, and administrative activities across multiple initiatives. Assist with reporting, data analysis, and program evaluation efforts. Monitor project deliverables and help ensure deadlines are met. Support special projects and other administrative responsibilities as assigned. About You At least 1 year of administrative, coordinator, project support, or office support experience. Strong organizational skills with the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills. High attention to detail and accuracy. Self-motivated and able to work independently in a fast-paced environment. Comfortable working with data, tracking information, and preparing reports. Experience supporting teams and coordinating projects is a plus. Bachelor's degree preferred but not required. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Experience with Adobe applications and Canva software applications is a plus. #LI-MS2 #contingent Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve: Medical/dental/vision plans, which start from day one! Life and accident insurance 401(K) and Roth options Tax-advantaged accounts (HSA, FSA) Educational expense reimbursement Paid parental leave Other benefits include: Digital mental health services (Talkspace) Flexible work hours (availability varies by office and job function) Training programs Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing Charitable matching gift program And more... **The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process. We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business. Provide administrative support to the Health Management team and assist with wellness program operations. Collect, organize, track, and maintain program data, reports, and documentation. Prepare and process program-related invoices, billing, and payment requests. Create and format presentations, spreadsheets, reports, and communication materials. Maintain wellness program resources, files, and internal materials to ensure information is accurate and up to date. Coordinate schedules, project timelines, and administrative activities across multiple initiatives. Assist with reporting, data analysis, and program evaluation efforts. Monitor project deliverables and help ensure deadlines are met. Support special projects and other administrative responsibilities as assigned. At least 1 year of administrative, coordinator, project support, or office support experience. Strong organizational skills with the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills. High attention to detail and accuracy. Self-motivated and able to work independently in a fast-paced environment. Comfortable working with data, tracking information, and preparing reports. Experience supporting teams and coordinating projects is a plus. Bachelor's degree preferred but not required. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Experience with Adobe applications and Canva software applications is a plus. #LI-MS2 #contingent