Front Desk Receptionist

Job Overview VIVE Hair Studio is seeking a friendly, organized, and reliable full-time or part-time receptionist to join our team. This role is essential in creating a welcoming, professional, and seamless experience for every client who walks through our doors.

The ideal candidate is someone who enjoys working with people, thrives in a fast-paced environment, and takes pride in keeping things running smoothly. As the first point of contact, you will play a key role in setting the tone for our client experience.

Duties

• Greet visitors and clients warmly, providing excellent customer service and ensuring they feel welcomed and valued
• Answer multi-line phone systems promptly, directing calls accurately and professionally using proper phone etiquette
• Manage appointment scheduling and calendar coordination for staff or practitioners
• Handle data entry tasks with precision, including filing, maintaining records, and updating databases using Microsoft Office, Google Workspace, and other office software
• Perform clerical duties such as proofreading documents, organizing files, and managing correspondence
• Support office management activities by assisting with bookkeeping, invoicing in QuickBooks, and basic office supply inventory management
• Provide general administrative support including typing reports, supporting customer support efforts, and assisting with personal assistant tasks as needed

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Demonstrated experience in office management or administrative roles with clerical experience preferred
• Exceptional customer service skills coupled with professional phone etiquette for handling inquiries via multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Familiarity with medical or dental receptionist duties is a plus, including calendar management and patient data entry
• Proven ability to manage time effectively while maintaining accuracy in data entry, proofreading, filing, and bookkeeping tasks

Join us to be part of a lively team where your organizational talents and positive attitude will make a real difference! This role is ideal for someone eager to grow their administrative skills in a supportive environment that values dedication and professionalism.

Pay: From $16.00 per hour

Work Location: In person