Chief Administrative Officer

Department Summary The Department of History at University of California, Los Angeles is a large academic unit within the Division of Social Sciences, supporting a broad portfolio of undergraduate and graduate programs, interdisciplinary research centers, and public-facing initiatives. The department offers a wide range of courses spanning global regions and historical periods, serving a large student population and advancing research, teaching, and public scholarship. Position Summary The Department of History at University of California, Los Angeles seeks a dynamic and strategic Chief Administrative Officer (CAO) to serve as the department’s lead administrative and financial manager. Reporting to the Chair, the CAO oversees a complex portfolio of academic, operational, and financial functions supporting a large and diverse community of faculty, staff, and students. This role provides high-level leadership in strategic planning, budget and resource management, and organizational effectiveness, while partnering closely with faculty leadership to advance the department’s teaching, research, and public service mission. The ideal candidate brings strong leadership, analytical, and problem-solving skills, along with the ability to manage competing priorities in a fast-paced academic environment. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Proven knowledge of management principles and practices and their application in a large, complex institutional environment. (Required) Demonstrated ability to manage a complex organization with multiple objectives, points of view, and varied funding sources. (Required) Interpersonal skills to interact diplomatically and sensitively and to maintain cooperative and professional working relationships with faculty, students, and other campus administrators and offices. (Required) Demonstrated skill in analyzing situations, policies, procedures and financial data to define problems and formulate creative, logical, objective conclusions and solutions. (Required) Demonstrated knowledge of contracts and grants management, from pre-award to close out. (Preferred) Knowledge of policies for administering undergraduate and graduate/professional degree programs. (Preferred) Working knowledge of microcomputer systems. Demonstrated ability to create and maintain management information systems, using word-processing, spreadsheet, and/or database software, including Microsoft Access, Word, etc. (Required) Ability to manage consensus, group, and committee decision making processes, involving both faculty and staff, to reach feasible decisions on a range of administrative issues. (Required) Demonstrated skill in management of space, equipment, and materials resources including development of utilization plans and justifying acquisitions. (Required) Demonstrated skills in management of diverse multi-function staff covered by a variety of personnel policies and union agreements, including defining staffing needs and position requirements, hiring, training, and delegating work assignments, fostering teamwork and good morale, evaluating performance, and tracking corrective action. (Required) Demonstrated knowledge of relational database software, spreadsheet, and other business software. (Required) Analytical ability to collect and examine information, identify problems, patterns, and relationships and to formulate logical and objective conclusions. Ability to organize and prioritize work in a setting with conflicting demands, changing priorities, a wide variety of simultaneous tasks, and heavy workload. (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree In related area and / or equivalent experience / training (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Schedule 8:00 am - 5:00 pm Union/Policy Covered 99-Policy Covered Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative%20Manager%201%20(TBD_941215) The Department of History at University of California, Los Angeles seeks a dynamic and strategic Chief Administrative Officer (CAO) to serve as the department's lead administrative and financial manager. Reporting to the Chair, the CAO oversees a complex portfolio of academic, operational, and financial functions supporting a large and diverse community of faculty, staff, and students. This role provides high-level leadership in strategic planning, budget and resource management, and organizational effectiveness, while partnering closely with faculty leadership to advance the department's teaching, research, and public service mission. The ideal candidate brings strong leadership, analytical, and problem-solving skills, along with the ability to manage competing priorities in a fast-paced academic environment. Proven knowledge of management principles and practices and their application in a large, complex institutional environment. (Required) Demonstrated ability to manage a complex organization with multiple objectives, points of view, and varied funding sources. (Required) Interpersonal skills to interact diplomatically and sensitively and to maintain cooperative and professional working relationships with faculty, students, and other campus administrators and offices. (Required) Demonstrated skill in analyzing situations, policies, procedures and financial data to define problems and formulate creative, logical, objective conclusions and solutions. (Required) Demonstrated knowledge of contracts and grants management, from pre-award to close out. (Preferred) Knowledge of policies for administering undergraduate and graduate/professional degree programs. (Preferred) Working knowledge of microcomputer systems. Demonstrated ability to create and maintain management information systems, using word-processing, spreadsheet, and/or database software, including Microsoft Access, Word, etc. (Required) Ability to manage consensus, group, and committee decision making processes, involving both faculty and staff, to reach feasible decisions on a range of administrative issues. (Required) Demonstrated skill in management of space, equipment, and materials resources including development of utilization plans and justifying acquisitions. (Required) Demonstrated skills in management of diverse multi-function staff covered by a variety of personnel policies and union agreements, including defining staffing needs and position requirements, hiring, training, and delegating work assignments, fostering teamwork and good morale, evaluating performance, and tracking corrective action. (Required) Demonstrated knowledge of relational database software, spreadsheet, and other business software. (Required) Analytical ability to collect and examine information, identify problems, patterns, and relationships and to formulate logical and objective conclusions. Ability to organize and prioritize work in a setting with conflicting demands, changing priorities, a wide variety of simultaneous tasks, and heavy workload. (Required)