Recruitment Operations Coordinator

The Recruitment Operations Coordinator is responsible for the operational control, governance, and continuous improvement of recruitment activity across the organisation.

This is not an administrative-only role. It requires hands-on experience in recruitment operations and the ability to work across finance, systems, recruiters, and the People team to ensure recruitment activity runs efficiently and consistently. 

Reports into the People Team and is line managed by HRIS Manager. Works closely with the Talent Acquisition Manager, Recruiters, RBPs, Finance, and wider People Team colleagues. Acts as the operational point of contact for recruitment governance, reporting, and systems. 

Please note - This position is initially offered on a fixed-term contract for a period of 6 to 9 months.

 

Key Responsibilities (Summary)

• Provide operational control and governance of recruitment activity across the organisation.

• Track recruitment-related costs, manage purchase orders and support monthly budget reporting in partnership with Finance.

• Coordinate recruitment events and attraction activity, ensuring delivery within budget and capturing outcomes.

• Maintain agency governance, including the Preferred Supplier List and monitoring agency usage and spend.

• Support recruitment KPIs, reporting and insight to drive performance and continuous improvement.

• Own recruitment compliance, audits and data quality within the applicant tracking system.

• Lead operational process improvements and standardisation of recruitment templates and tools.

• Act as a key operational user of recruitment systems, supporting enhancements, automation and effective adoption.

This role does not lead recruitment strategy, workforce planning or own end-to-end delivery, nor is it the sole ATS expert.

 

Your Profile

• Experience in recruitment operations, talent acquisition coordination or HR operations.

• Strong understanding of recruitment processes, budgets, agency management and recruitment systems.

• Comfortable working with data, audits and compliance requirements.

• Detail-oriented with a strong continuous improvement mindset.

• Proficient in Microsoft Office applications.

• Experience using HR or recruitment systems is essential; knowledge of SmartRecruiter and reporting tools is preferred.

Due to the nature of work to be undertaken applicants will be required to meet certain residency criteria in order to attain a minimum level of UK BPSS security clearance.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.