Purchasing Manager

Reporting to the Director of Finance & Business Support, Purchasing Manager is responsible for the following but is not limited to:

RESPONSIBILITIES:

• Direct and oversee all purchasing management operations for the hotel
• Oversee the functional administration, guidance, development and control over all purchasing, receiving and storeroom related activities of the hotel
• Maintain system of accounts and controls, providing accurate data necessary for all required finance reports and month end statements
• Maintain all company policies regarding departmental administrative standards, including, but not limited to, colleague reviews, disciplinary documentation, schedules, forecasts and intra-departmental communication
• Implement inventory controls and purchasing plans
• Prepare and analyze proposals and determine appropriate selections of suppliers based on the company standards and expectations
• Negotiate effective cost purchases for all supplies and services
• Examine and review proposed products and services to determine compliance with departmental specifications or standards, suggest substitute items when beneficial analyze market conditions
• Review vendor/contractor history
• Initiate and implement research into new products and technologies
• Conduct monthly/quarterly inventories
• Review stock inventory levels and purchase patterns
• Develop specific departmental goals and plans
• Review par levels and reorder goods
• Schedule and supervise the inventory taken for food, beverage, and nonfood items at the end of the month
• Collaborate with the Chefs to determine their needs on a weekly basis
• Balance all inventories with Accounts Payable monthly
• Close month end inventories and balance with Finance  
• Secure all price quotations and bids
• Select suppliers, and negotiate the lowest prices taking into consideration the quality and service of the vendor and product
• Develop, implement, review and revise daily, monthly and annual reports, including revenues and covers, profit and loss
• Establish and monitor control systems for portion control and beverage supplies to minimize waste and maximize profitability
• Coordinate with the Executive Chef to establish cost calculations and portions for new recipes
• Establish and maintain effective communication with the Finance Department and Director of Food and Beverages.

 

QUALIFICATIONS:

• Minimum 2 years' previous management experience in Purchasing or Accounting
• University degree / College diploma or equivalent work experience
• Familiar with food & beverage items
• Knowledge of Birchstreet or similar property management systems preferred 
• Proficiency in MS Office, including Outlook, Word, and Excel
• Superior leadership and coaching skills with a proven track record of developing and motivating colleagues
• Excellent written and verbal communication skills required
• Highly organized, results-oriented with the ability to be flexible and work well under pressure.
• Excellent interpersonal skills
• Must be able to lift heavy objects

All your information will be kept confidential according to EEO guidelines.