Administrative assistant

Are you a multitasking extraordinaire with a strong sense of urgency and flexibility? Do you thrive in fast-paced, creative environments and enjoy collaborating with a dynamic team? If you're solutions-focused, energetic, and self-driven—with a passion for client service and connecting with people—this opportunity might be for you!

What you’ll do:

• Manage administrative functions and activities for all team members in the West, both in-office and virtually. This includes coordinating couriers, office supplies, facilities maintenance, coffee/tea orders, lunches and reservations, client and team gifts, alarm systems, and more.
• Provide high-level support to the Principals, including calendar management, travel arrangements, organizational tasks, and ad hoc projects.
• Track and manage firm-wide and Principal-specific professional association registrations, licenses, and annual renewals.
• Collaborate with internal studios and Corporate Services on information transfers and cross-functional tasks.
• Serve as the primary liaison with Building Management for facilities-related communications, updates, modifications, and announcements.
• Support the Finance team with administrative tasks such as mail handling, deposits, and document coordination as needed.
• Assist in the development and refinement of internal presentations, communications, and other written materials.
• Stay informed about industry trends, best practices, and relevant developments to support continuous improvement.

Take the lead in organizing internal team-building events (monthly lunches, staff parties, Learning Lab sessions, Lunch & Learns/PKs) and client-facing events (e.g., appreciation breakfasts, dinners, etc.).

• A professional diploma or certification in Office Administration or a related field.
• 3–5 years of relevant experience as an Administrative Assistant, Executive Assistant, or Office Manager.
• Exceptional written and verbal communication skills, with strong editing and interpersonal abilities. Able to present information clearly, concisely, and logically to both internal and external stakeholders.
• Technologically savvy, with proficiency in the Microsoft Office Suite (required); familiarity with the Adobe Suite is an asset.
• Flexible and dependable, with the ability to meet deadlines and support various deliverables.
• Professional, tactful, highly organized, and composed under pressure.
• Bilingualism in French (an asset).

Lemay makes its employee development and well-being a priority. Part of that is offering the following advantages:

• Competitive salary. 
• Flexible group insurance program (health and dental insurance) as of day one (1) and a $1008 envelope to invest as needed (Health and Wellness Management Accounts, RRSP/DPSP). 
• Telemedicine platform. 
• Payment of membership fees to your professional association. 
• Three (3) weeks' vacation. 
• Office closure between Christmas and New Year’s Day. 
• On-site due to the nature of the role.
• Social activities throughout the year. 
• Internal training offered to all employees (Lemay Academy). 
• Onboarding paired with a colleague. 
• Gym in some offices. 
• Up to 70% discount on monthly public transit passes.