Project Administrator

In this role, you sit at the centre of a busy project environments — connecting people, keeping things organised, and making sure the day-to-day runs smoothly.

You’ll work closely with project leaders and the wider team, helping create a space where people can focus on their work, knowing the details are taken care of.

About the role

This is a hands-on role across a large, multidisciplinary team.

You’ll take ownership of the project office and support how the team works day to day — from keeping schedules aligned, to setting up workshops, to making sure new starters feel welcome from day one.

It’s a role that suits someone who is proactive, organised and comfortable working across different people and priorities.

What you’ll do

Keep the team connected

• Manage calendars, team leave and travel so everyone knows who’s where
• Support meeting coordination and day-to-day communication
• Maintain team structures and keep information current and accessible

Support the projects

• Provide reliable, responsive support to the team and project leaders
• Help manage email groups, schedules and coordination points
• Maintain clear, consistent digital filing and project records
• Own the day-to-day operation of the project office
• Manage supplies, deliveries and workspace setup
• Coordinate seating and support visiting staff and consultants

Bring people together

• Coordinate workshops — from planning through to delivery
• Organise team events, celebrations and informal moments
• Support onboarding so new team members feel part of the team quickly

Strengthen team culture

• Help create a welcoming, inclusive environment
• Keep people connected across teams and locations
• Contribute to a positive, collaborative studio culture

What you bring

• Experience in a coordination, team support or PA/EA role
• Strong organisation skills and attention to detail
• Confidence managing calendars and communication through Microsoft Outlook and Teams
• Clear, professional communication and a calm, practical approach
• The ability to take initiative and work with minimal direction

You might also have:

• Experience in a design studio or professional services environment
• Skills in Adobe InDesign for basic document formatting
• Experience managing digital files and records.

Our team enjoys a wide range of benefits to support their development and well-being:

• 16 weeks paid parental leave for both primary and secondary carers. 
• A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility
• Inter-studio transfer opportunities 
• Wellbeing benefits 
• Development and training opportunities, including access to online training programs and our People Coach program. 
• Study assistance.

Hassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected.

Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people.

Apply Now

We're a fast-paced and proactive practice, so we don't wait until applications close to review them.

Please note that we do not accept speculative candidates via agencies or third parties.