Project Administrator

Who we are:

Our people are our greatest asset, and we are dedicated to fostering a positive culture where people are at the heart of everything we do. We believe in the power of collaboration and the importance of each team member in shaping our shared success. Our culture thrives on diversity, innovation, empowerment and progression. We live by our values and embrace creativity, using data driven insights and campaign effectiveness to deliver exceptional experiences for both our customers and our teams.

As an equal opportunity employer, we invest in our employees' development, prioritize their health and wellbeing, and nurture a culture that is ego free. We believe that diversity drives creativity, and we’re committed to building an inclusive workplace where individuals of all backgrounds, identities and experiences feel seen, supported and empowered. We know that the best ideas come from teams that reflect the world we live in, and we’re excited to see what your unique perspective can bring to ours.

About the role:

The Operations Project Administrator’s primary responsibility is coordination and administrative support across JCDecaux Australia’s national operations projects, including asset rollout and refurbishment programs, safety and compliance initiatives, and systems or process improvements. The role also supports core BAU activities (e.g. asset data integrity, maintenance workflows, operational and financial reporting) where required to ensure smooth day‑to‑day operational delivery and a stable platform for projects.

A Day in the Life:

Whilst there’s no typical day in the dynamic world of media, you can expect your role to involve the following:

• Maintain project‑specific safety documentation (inductions, permits, SWMS, risk assessments, incident logs).
• Collect sustainability data for relevant projects (e.g. waste, recycling, energy, asset lifecycle outcomes).
• Support development and maintenance of project schedules and task lists, resource and work sequencing.
• Coordinate project logistics including site access, permits, notifications to stakeholders, and contractor/supplier bookings.
• Prepare and distribute project documentation such as meeting agendas and minutes, action logs, decision records and status reports.
• Maintain project registers (risks, issues, changes, decisions, stakeholders).
• Administer project purchase orders, variations and invoices.
• Ensure project spend is coded correctly to projects/WBS and in line with budget approvals and financial governance requirements
• Act as a coordination point between project lead, operations, councils and authorities, contractors and service providers.

About You:

This position is suited to a resilient, organised, detail focussed professional who enjoys working in a fast paced, asset driven environment and contributing to strong operational and customer outcomes. It involves planning, scheduling, tracking and reporting on multiple concurrent projects so that milestones are delivered safely, on time, on budget and to quality standards, while maintaining strong BAU operational foundations.

• Proven experience in providing wide ranging administrative support to a project team, including operational field staff and management.
• Demonstrated experience working across multiple project and operational systems (e.g. MS Project, asset/job management tools, resource planning/finance systems).
• Intermediate or higher MS Excel capability (e.g. lookups, pivot tables, basic analysis) and strong data literacy.
• Strong organisational skills with proven ability to manage multiple projects, tasks and deadlines.
• Confident written and verbal communication skills with the ability to engage a wide range of stakeholders.
• High attention to detail and a structured approach to documentation and record‑keeping.

Why join JCDecaux:

At JCDecaux your wellbeing, health, and safety are our top priority. We value and reward your contributions and ensure Belonging and Inclusion are at the heart of everything we do.

Benefits on offer:

• Opportunity to get an additional week of annual leave after your first year (25 days), volunteer leave, and dedicated celebration and wellness days.
• Participation in our bonus or OTE programs
• Access to comprehensive training and development opportunities, including personalised development plans and a range of in-person and online courses to support your career journey. Development which enables you to advance and reach your full potential.
• Parental leave and Market-leading fertility leave.
• Fully supported hybrid working arrangements (subject to role).
• Opportunities to be part of employee-led steering committees across Diversity & Inclusion, Reconciliation Action Plan (RAP), Corporate Social Responsibility (CSR) and Sustainability. Our dedicated DEIB committee champions are involved in initiatives like Pride Panel, International Women’s Day, and RAP. We also proudly partner with charities such as R U OK?, Oz Harvest, and Thread Together.

Join us and be part of a company where your ideas matter, your growth is a priority, and your contributions will help us lead the way in transforming the Out-of-Home landscape.