Office Manager

Overview
We're looking for a hands-on, reliable, and welcoming Office Manager to own the day-to-day operational running of our Munich offices. You'll be the person who keeps our workspace clean, well-stocked, and running smoothly so the rest of the team can focus on what they do best.

You'll take full ownership of recurring operational tasks, coordinate daily processes, and act as the go-to point of contact for internal stakeholders and external partners alike. You're motivated, detail-oriented, and take real pride in a well-run space.

Responsibilities and Duties:

Office Operations & Front-of-House

• Professionally welcome and host guests, partners, and candidates, ensuring a warm and professional first impression.
• Serve as the first point of contact for building management and daily service providers such as cleaning.
• Manage all incoming and outgoing mail and deliveries, including courier coordination and tracking.
• Organise and order office materials, kitchen snacks, and beverages, keeping supplies stocked proactively before items run out.
• Set up seating for new hires and plan team seating arrangements in coordination with local POCs.

Facility Setup & Maintenance

• Manage desk allocation, building access, and meeting room coordination on a day-to-day basis.
• Oversee small maintenance and repair needs, escalating to the appropriate vendor or building management where required.
• Manage the physical security system — key fobs, alarms, and CCTV — and ensure all protocols are followed by staff and visitors.
• Support with office layout planning, desk moves, and long-term capacity planning as the company grows.

Vendor Management & Budget

• Own and maintain relationships with landlords, facility management providers, and logistics partners.
• Conduct regular performance reviews and quality checks for key vendors including cleaning, HVAC, security, and janitorial services.
• Own the office and facilities operating budget — tracking expenses, identifying cost-saving opportunities, and forecasting maintenance needs with support from the finance team.

People Team & Training Support

• Manage local logistics for new hires, including desk readiness and SWAG distribution.
• Act as the first point of contact for employee questions on Munich office topics and People Team basics.
• Coordinate logistics for internal and external training sessions, including room bookings and materials preparation.

Safety & Compliance

• Take full ownership of Health & Safety compliance across all office locations.
• Proactively manage all H&S operational requirements to maintain a safe and compliant workspace for all staff and visitors at all times.
• Act as the primary point of contact for all H&S matters and ensure reporting and documentation.

Community, Culture & Events

• Plan and execute internal events — team lunches, Flydays, workshops, and company all-hands — from concept through to delivery.
• Foster a positive, inclusive office environment and keep internal Slack channels updated and engaged.
• Champion workplace culture, ensuring the office remains a space where people feel welcomed and at home.

Qualifications and Skills

• Friendly and service-oriented, comfortable being a visible, approachable presence in the office.
• A hands-on, detail-oriented approach. You take pride in keeping things running and looking great, and nothing slips through the cracks.
• Great organizational skills and willingness to implement and improve processes.
• Fluency in English and German is essential.
• Prior experience in an office, hospitality, facility, or similar operational environment is an advantage.
• Proficiency in Google Workspace is an advantage.

Benefits

• Stock Options
• Generous holiday allowance
• Company pension plan
• Car parking
• Enhanced maternity & paternity leave
• EGYM Wellpass
• Mental health and wellbeing support

About Auterion

We are building the leading software platform for AI-powered autonomous systems for enterprise and government customers. Our team is supporting the most important missions and solving the most challenging problems.

At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you’ll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.