Purchasing Manager

Reporting to the Director, Finance & Business Support, the Purchasing Manager is responsible for:

Receiving

• Receiving all deliveries to the hotel, including food, beverage, and miscellaneous items.
• Verify quality and freshness of perishable items; return any that do not meet standards.
• Weigh high-cost items and check against invoices, report discrepancies.
• Maintain detailed logs of all deliveries, include date, time, invoice amount, and recipient.
• Process food & beverage invoices according to hotel and accounting procedures.
• Secure invoices and deliver to accounting daily.
• Complete monthly inventories of food and beverage items.

Requisitions

• Manage requisitions from storeroom for cooks, bartenders, and servers.
• Ensure all products needed for shifts are requisitioned before end of day.
• Maintain minimum inventory levels for smooth operations.
• Maintain liquor perpetual inventory and enforce empty bottle exchange policy

Cost Control

• Keep liquor storeroom locked when unattended.
• Report inventory discrepancies immediately to Director of Food & Beverage.
• Conduct monthly food and beverage inventories and complete cost worksheets.
• Code invoices for monthly P&L reporting.
• Source competitive bids for all orders to optimize cost efficiency.

Food Safety & Organization

• Maintain storeroom and coolers in clean, organized condition.
• Follow FIFO procedures and monitor expiration dates.
• Ensure all items are dated and priced.

Maintaining Finance and Accounting Goals

• Submits reports in a timely manner, ensuring delivery deadlines.
• Ensures profits and losses are documented accurately
• Achieves and exceeds goals including performance goals, budget goals, team goals, etc
• Develops specific goals and plans to prioritize, organize, and accomplish your work.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

Other Duties

• Maintain par levels of essential supplies.
• Work with vendors on various tasks.
• Coordinate shipping of packages for the hotel.
• Ensure proper operation and sanitation of dish machine.
• Operate all equipment safely and as designed.
• Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Keeps up-to-date technically and applying new knowledge to your job.

• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Leads a team of two Receiving colleagues and supports their learning and development.

To be aware of and ensure constant compliance with all necessary operational policies including:

• Health and Safety
• Food Hygiene
• Maintenance
• Emergency Procedures
• Liquor Licensing

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

• Two years of relevant Purchasing/Storeroom experience, preferably in a leadership role.
• Reading, writing, and oral proficiency in the English language required, must be able to communicate with guests and staff professionally and with empathy.
• Ability to handle stressful situations, while maintaining a calm and welcoming demeanor.
• Strong organizational skills with the ability to multi-task and provide guest follow up in a fast-paced environment.
• Must have the ability to delegate, effectively train and coach a team with diverse talents.
• Must be able to work with and understand financial information, data, and basic arithmetic functions.
• Must have highly developed customer service skills with strong attention to detail.
• Proficient computer skills including but not limited to Microsoft Word, PowerPoint, Excel, and Outlook.
• Maintain a professional business appearance, attitude, and performance.
• Must be able to work a variety of shifts, including weekends, and holidays.
• Move, bend, lift, carry, push, pull, and place objects weighing up to 50 pounds without assistance.
• Stand, walk or sit for an extended period or for an entire work shift.
• Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.

Compensation Range: $75,000 - $85,000

Visa Requirements: Successful candidates must be legally eligible to work in the United States.

Employee Benefits:

Join our team and enjoy a range of exclusive colleague perks, including complimentary upgrades, extended stays, discounted stays across Fairmont & Raffles properties, special dining and wellness discounts, and added luxuries to enhance your experience. We believe in taking care of our team, ensuring that your hard work is rewarded with exceptional benefits. Add any other benefits relevant to your property.

Our Values

• Respect: We value the needs, ideas and individuality of others. We treat everyone with fairness and dignity.
• Excellence: We make genuine connections, and we cherish every opportunity to make the people around us feel special.
• Belonging: We celebrate our differences. We support each other and we always stand together.
• Empowerment: We have authority to take initiative and anticipate moments that create unforgettable experiences.
• Integrity: We build trust through mutual respect and being authentic.

Diversity & Inclusion

Fairmont is committed to creating an inclusive environment where diverse talent thrives. We welcome candidates from all backgrounds to join our team.

All your information will be kept confidential according to EEO guidelines.