AP/AR & Administrative Coordinator

We are a growing, multi-entity organization with operations spanning real estate, orthodontics, consulting, aviation, firearms, marketing, and more. We're looking for a motivated, people-oriented AP/AR & Administrative Coordinator to join our accounting team — no prior experience in every area required. If you're organized, eager to learn, and take pride in getting details right, we'll help you grow the rest. This is a great opportunity for someone early in their accounting or administrative career. You'll support payables and receivables, help keep records organized, and serve as a friendly, professional presence at our front office — greeting guests, answering phones, and helping the day run smoothly. You'll be part of a small, supportive team where your work is visible, your contributions matter, and there is real opportunity to develop your skills across a wide range of industries. What You'll Do Accounts Payable • Help maintain vendor records and assist with onboarding new vendors. • Enter and process vendor invoices with proper coding and routing for approval. • Assist with preparing and processing payment runs. • Help research and resolve invoice or payment questions. • Respond to vendor and internal inquiries in a professional, helpful manner. Accounts Receivable • Prepare and send out customer invoices across multiple entities. • Record incoming payments and help match them to the correct accounts. • Assist with reviewing outstanding balances and following up with customers as needed. • Work with internal teams to correct any billing issues or discrepancies. Reconciliations & Month-End Support • Assist with monthly bank and account reconciliations. • Support journal entries and month-end closing tasks under the guidance of senior team members. • Help gather supporting schedules and documentation for reporting. Administrative & Front Office Support • Greet visitors and answer incoming calls in a warm, professional manner. • Maintain organized digital and physical filing systems for accounting and office records. • Help coordinate mail, deliveries, and general front office upkeep. • Assist with audit preparation and documentation as directed. • Provide day-to-day administrative support to the Finance Director and accounting team.

Required • Some experience or coursework in accounting, bookkeeping, or office administration — even basic is fine. • Comfortable using Microsoft Excel and general office software (Outlook, Word, etc.). • Strong attention to detail — you double-check your work and take accuracy seriously. • Good communication skills and a friendly, professional attitude with guests, vendors, and coworkers. • Reliable, organized, and able to manage recurring tasks and deadlines. • Willingness to pitch in across both accounting and front-office duties. Preferred (Nice to Have — Not Required) • Any prior experience with AP, AR, or general accounting support. • Familiarity with QuickBooks or similar accounting software. • Associate's or Bachelor's degree in Accounting, Business, or a related field — or currently pursuing one. • Experience in an office with multiple departments or business lines.

• Full benefits package — Medical, Dental, Vision, and Life Insurance. • A welcoming, team-oriented culture where you'll feel supported from day one. • On-the-job training and mentorship from experienced accounting professionals. • Exposure to a wide variety of industries within one growing organization. • A stable position with real opportunities to grow your skills and responsibilities over time.