Project Coordinator

The Project Coordinator supports Mission Critical Group’s mergers and acquisitions function by keeping deal and integration activity organized, on schedule, and well documented. Reporting to the M&A Project Manager, this role coordinates the day-to-day logistics of multiple concurrent workstreams—maintaining project plans and trackers, scheduling meetings, preparing materials, managing the data room, and following up on action items across internal teams and external advisors. The position handles highly confidential information and is a key point of organization that allows deal leaders to focus on strategy and execution. It is well suited to a detail-oriented, proactive professional who thrives on structure, communication, and follow-through in a fast-paced environment.

 

Accountabilities:

• Maintain integrated project plans, timelines, and trackers across multiple concurrent M&A and integration workstreams, surfacing risks, dependencies, and slipping deadlines to the M&A Project Manager.
• Schedule and coordinate meetings, working sessions, and steering committee reviews; prepare agendas, capture notes and decisions, and track action items through to closure.
• Build, organize, and maintain virtual data rooms and deal files, controlling access permissions and ensuring documents are current, accurately named, and version-controlled.
• Coordinate due diligence logistics, including request lists, information flow between functional teams and counterparties, and tracking of outstanding items.
• Prepare, format, and proofread presentations, status reports, trackers, and dashboards for internal leadership and external advisors.
• Serve as a central point of contact for cross-functional partners (Finance, Legal, HR, IT, and Operations) and external advisors, routing requests and following up to keep work moving.
• Support integration planning and execution by tracking milestones, deliverables, and Day 1 and Day 100 task lists across functional teams.
• Handle confidential deal materials in accordance with company information-security and confidentiality protocols at all times.
• Manage deal-related administrative logistics, including travel, expense processing, NDAs, and advisor and vendor onboarding.
• Track project budgets and advisor invoices, reconciling against approved scopes of work and flagging variances.
• Continuously improve coordination tools, templates, and processes to increase the efficiency and consistency of the M&A function.
• Perform other related duties as assigned in support of the M&A Project Manager and the M&A team.

Attributes:

• Safety Focus: Follow all workplace and site safety protocols, including when visiting operating facilities for due diligence or integration work. Report hazards promptly and contribute to a culture where safety comes first.
• Have Humanity: Respect the input and ideas of every team member, function, and advisor, building the trust and collaboration that complex deals depend on.
• Be Transparent: Communicate status, risks, and open items honestly and clearly—balancing openness with the confidentiality that sensitive deal work requires.
• Drive Innovation: Look for better tools, templates, and processes to make M&A coordination faster, cleaner, and more reliable.
• Be Resilient: Stay composed and resourceful as priorities shift, deals accelerate, and timelines compress—adapting quickly without losing accuracy.
• Always Reliable: Deliver on commitments and follow through on every action item, so deal leaders can trust that details are handled and nothing falls through the cracks.
• Grit: Take on unfamiliar work, learn the business and the deal process quickly, and actively seek feedback to keep improving.
• Ownership Mindset: Take full ownership of the coordination function—anticipate needs, surface issues early, propose solutions, and treat each deal’s success as your own.

 

Required Knowledge/Experience:

• Bachelor’s degree in Business, Finance, Accounting, Communications, or a related field, or an equivalent combination of education and experience.
• Five (5) or more years of experience in project coordination, project management support, executive administration, or a comparable role; exposure to M&A, corporate development, finance, or professional services is strongly preferred.
• Exceptional organizational skills and attention to detail, with a proven ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills, including the ability to interact professionally with senior leaders and external advisors.
• Demonstrated discretion and sound judgment in handling highly confidential and sensitive information.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and experience with project management and collaboration tools (e.g., Smartsheet, Asana, MS Project, SharePoint) and virtual data rooms.
• A proactive, self-directed work style with strong follow-through and the ability to anticipate needs before being asked.
• Comfort working in a fast-paced, ambiguous environment where priorities shift and timelines are compressed.

All your information will be kept confidential according to EEO guidelines.