Human Resource Specialist | Downtown Jax | Days | Full Time

Overview

The HR Specialist provides operational support for the recruitment and onboarding process while coordinating temporary workforce programs, extern placements, and call center staffing activities. This position serves as a dedicated onboarding resource for assigned recruitment activity, ensuring a seamless pre-employment experience for candidates and hiring departments. The role works closely with Recruiters,Occupational Health, hiring managers, and candidates to facilitate timely onboarding and workforce program administration.

Responsibilities

Essential Functions

Onboarding Support

• Serve as the primary onboarding contact for candidates assigned through designated recruiter partnerships
• Coordinate pre-employment activities, including background screenings, Employee Health requirements, and onboarding documentation
• Monitor onboarding progress and proactively communicate with candidates regarding outstanding requirements
• Follow up on deferred Employee Health clearances and assist candidates with navigating onboarding requirements
• Ensure candidates are cleared and prepared for scheduled start dates and orientation
• Maintain accurate onboarding records and tracking reports
• Provide onboarding status updates to recruiters and hiring managers as needed

Temporary Workforce Administration

• Coordinate onboarding and administrative processes for temporary employees
• Maintain temporary employee records and monitor assignment dates
• Serve as a liaison between departments, staffing agencies, and HR regarding temporary workforce needs
• Assist with temporary employee extensions, transitions, and offboarding activities

Extern Program Coordination

• Coordinate student externships
• Facilitate onboarding requirements and required documentation for extern participants
• Partner with departments and educational institutions to ensure compliance with organizational requirements
• Track extern placements and maintain consistent communication with program coordinators

Call Center Staffing Support

• Coordinate hiring and onboarding logistics for call center team members

Operational Support

• Provide backup support for recruitment and onboarding operations as needed
• Develops and manages the company’s employment brand via social media platforms such as Facebook and LinkedIn
• Creates original content (text, photo, video), scheduled posts, and responds to comments to promote engagement
• Tracks and evaluates the effectiveness of online presence

Additional duties as assigned

Qualifications

Qualifications

3 years of HR Experience to include onboarding and recruitment preferred

4 years of general administrative experience preferred

Education

HS Diploma or GED Required

Bachelors Preferred

UFJPI is an Equal Opportunity Employer and Drug Free Workplace

Essential Functions

Onboarding Support

• Serve as the primary onboarding contact for candidates assigned through designated recruiter partnerships
• Coordinate pre-employment activities, including background screenings, Employee Health requirements, and onboarding documentation
• Monitor onboarding progress and proactively communicate with candidates regarding outstanding requirements
• Follow up on deferred Employee Health clearances and assist candidates with navigating onboarding requirements
• Ensure candidates are cleared and prepared for scheduled start dates and orientation
• Maintain accurate onboarding records and tracking reports
• Provide onboarding status updates to recruiters and hiring managers as needed

Temporary Workforce Administration

• Coordinate onboarding and administrative processes for temporary employees
• Maintain temporary employee records and monitor assignment dates
• Serve as a liaison between departments, staffing agencies, and HR regarding temporary workforce needs
• Assist with temporary employee extensions, transitions, and offboarding activities

Extern Program Coordination

• Coordinate student externships
• Facilitate onboarding requirements and required documentation for extern participants
• Partner with departments and educational institutions to ensure compliance with organizational requirements
• Track extern placements and maintain consistent communication with program coordinators

Call Center Staffing Support

• Coordinate hiring and onboarding logistics for call center team members

Operational Support

• Provide backup support for recruitment and onboarding operations as needed
• Develops and manages the company's employment brand via social media platforms such as Facebook and LinkedIn
• Creates original content (text, photo, video), scheduled posts, and responds to comments to promote engagement
• Tracks and evaluates the effectiveness of online presence

Additional duties as assigned

Qualifications

3 years of HR Experience to include onboarding and recruitment preferred

4 years of general administrative experience preferred

Education

HS Diploma or GED Required

Bachelors Preferred

UFJPI is an Equal Opportunity Employer and Drug Free Workplace