Administrative Assistant (Part-time)

Job Description Summary

We are looking for a highly organized and motivated Administrative Assistant to support our site and leadership team. This role provides hands-on experience in a fast-paced, global aerospace environment, with exposure to standard work, daily management, and site routines.

Job Description

Key Responsibilities

• Support travel planning for executives (itineraries, bookings) and assist with preparing expense reports
• Translate short documents and communications (HR, Compliance, Communications, and other functions as needed)
• Order office supplies and business cards; maintain basic inventory
• Help document and update procedures / standard work for administrative and office tasks, aligned with FLIGHT DECK (GE Aerospace’s lean operating model focused on improving safety, quality, delivery, and cost)
• Provide basic administration for weekly and monthly meetings (scheduling, invitations, simple trackers, notes)
• Assist with coordination of site meetings and events, such as All Employee Meetings, Shingi events, ERG activities, and other company events
• Support preparation of presentations (ex. site updates) using provided content and templates
• Help manage facility-related requests: room bookings, catering/logistics/parking, shop tours for visitors, new members’ entry cards, training logistics, office adjustments, visitor parking lists, etc.
• Assist with creating purchase requisitions in Oracle and helping track invoice approvals
• Support logistics for site audits (invitation letters, airline tickets, local transport, hotels)
• Help draft and distribute simple site communications (emails, posts, reminders)

Qualifications / Requirements

• Strong organizational skills and attention to detail
• Good verbal and written communication skills
• Comfortable using Microsoft Office (Outlook, Word, Excel, PowerPoint) and willing to learn internal tools (e.g., Oracle)
• Ability to manage multiple tasks, follow standard work, and meet agreed timelines with guidance
• Professional attitude, respect for confidentiality, and openness to feedback
• Fluent in English and Czech
• Eligibility to work in the country of employment, consistent with local regulations

Desired Characteristics

• Proactive and curious, with a willingness to learn in a lean, continuous-improvement environment
• Team player who collaborates well with colleagues at all levels
• Customer-focused mindset when supporting leaders, teams, and visitors
• Ability to follow standard work while helping to improve it over time

What we offer

• Hybrid setting - after onboarding home office possible.
• Meal vouchers (130 CZK/day) fully paid by employer.
• Fresh fruit and vegetables at work twice a week.
• Multisport card contribution upon agreement
• Health Days (massages, specialist consultations, yoga sessions, wellness packages).
• Private on-site gym.
• International team

Additional Information

Relocation Assistance Provided: No