Interim - Accounts Payable Specialist

Why we are here

Tony’s Chocolonely is committed to ending exploitation in cocoa. We are an impact company that makes chocolate, not a chocolate company that makes impact. With incredibly tasty chocolate, we lead by example, demonstrating that ethical practices and success can go hand in hand. Through Tony's Open Chain (TOC), mission allies like Albert Heijn, Ben & Jerry's, Jokolade, and Aldi have embraced a fairer, more transparent supply chain for their chocolate too.

What you will do

We’re looking for an Accounts Payable Specialist to join our Finance team in Amsterdam as a freelancer and take ownership, together with the team, of the procure-to-pay (P2P) process across our Benelux markets. Your main goal is to ensure timely and accurate processing of supplier invoices and payments, maintain strong vendor relationships, and support reliable cash-flow management and month-end close activities.

You will be joining a dynamic retail environment with multiple vendor setups, varying purchase order flows, and occasional complexity in invoice matching and payment terms. You bring your AP expertise to the table and enjoy bringing structure to complexity. Where others see a pile of open items, you see a clear plan. You’re energized by getting things done, take pride in a clean ledger, and bring a positive, can-do attitude, even when the workload is high.

You are eager to navigate this landscape, understand how supply chain and operational dynamics influence AP, and take increasing ownership in shaping clear expectations, processes, and solutions. You will play a key role in cleaning up backlog, improving data quality, and strengthening the overall foundation of the P2P process.

Beyond the day-to-day, you will contribute to improving and standardizing the full P2P process by reducing manual work, strengthening compliance, and improving financial accuracy across the board. You will collaborate closely with supply chain, business control, financial control, procurement, operations, and finance colleagues across markets, as part of a global Finance team of P2P specialists. You report to the Financial Control Manager P2P, based in Amsterdam.

All wrapped up

•

You help maintain complete and accurate vendor data, ensure correct invoice processing, and contribute to a smooth procure‑to‑pay process.

•

Maintain accurate vendor master data in our ERP and related systems (we use Microsoft Dynamics Business Central).

•

Ensure timely and accurate processing of purchase invoices, including correct coding, PO matching, and approval workflow management.

•

Process payment runs in accordance with internal policies and agreed terms, safeguarding cash flow and vendor trust.

•

Proactively resolve invoice discrepancies, unmatched purchase orders, and vendor queries.

•

Identify and resolve unapplied or mismatched payments.

•

Support monthly AP reconciliations and ensure clean subledger-to-ledger alignment.

•

Keep documentation complete and audit ready for internal and external audits.

•

Contribute ideas and support extensively to P2P process improvement projects, including automation initiatives and the standardization of policies and controls.

•

Prepare AP aging overviews and support periodic analysis of payment performance.