Executive Assistant

• Competitive salary
• Hybrid and flexible working set up
• Possible business trips abroad
• Inclusive, supportive and dynamic organizational culture
• Modern, dog-friendly and international office environment in the 11. district of Budapest
• Company laptop and mobile
• Professional development

Organisation/Department Our partner is a leading global media, streaming, and entertainment powerhouse that connects with billions of people worldwide. Through a portfolio of iconic studios, legendary networks, and cutting-edge streaming platforms, they shape pop culture and define entertainment across film, television, digital, and live events. Driven by a legacy of iconic storytelling and a future-focused digital strategy, the company brings diverse, premium content to audiences of all ages, across every screen.

Our partner’s Budapest Shared Service Center plays a pivotal role in supporting their global operations. The Budapest office offers a dynamic, multicultural, and modern work environment where professionals can work on international projects and directly contribute to the success of one of the world's most renowned entertainment brands.

Job description

• Executive Support to the Site Leader

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Provide proactive and confidential administrative support to the GBS Site Leader, including calendar management, meeting coordination, travel arrangements, and expense administration.

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Prepare meeting materials, agendas, presentations, and briefing documents for internal and external engagements.

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Track follow‑ups, actions, and commitments to ensure timely execution and closure.

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Act as a key point of contact between the Site Leader and internal/external stakeholders, ensuring effective communication flow.

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Support leadership governance activities, including leadership team meetings, town halls, and site management forums.

• Site Administration & Leadership Support

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Coordinate site leadership activities, including onboarding of leaders, visit logistics, and leadership events.

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Support site‑level budget administration, purchase requests, invoicing, and coordination with Finance and Procurement.

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Ensure alignment with corporate policies, compliance requirements, and internal controls across administrative activities.

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Identify opportunities to improve administrative, executive support, and site coordination processes.

• Company Car Fleet Management

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Coordinate and administration of the company car fleet ordering process for the Budapest site.

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Act as the primary interface with fleet providers, leasing companies, and internal stakeholders.

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Manage vehicle ordering, renewals, returns, assignments, and contract documentation.

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Ensure compliance with company policies, local regulations, and tax requirements related to company vehicles.

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Track fleet data, costs, and usage; prepare regular reports and support audits as required.

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Proactively identify opportunities for process improvement, cost optimization, and compliance risk mitigation in fleet management.

Requirements •

3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leaders

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Strong experience in complex calendar management, executive travel, and confidential information handling

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Demonstrated ability to coordinate operational processes (e.g., fleet, facilities, or site services)

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Excellent organizational, planning, and prioritization skills

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Strong written and verbal communication skills in a professional business environment

Preferred

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Experience in a GBS / Shared Services / multinational environment

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Experience with company car fleet administration or similar asset management responsibilities

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Experience working in a matrixed, global organization

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Advanced proficiency with Microsoft 365 tools and collaboration platforms

Information For more information, please contact Bíborka Gyulai-Lázár at biborka.gyulai-lazar@randstad.hu!