Team Assistant (2 Year Fixed Term Contract)

We are looking for a highly organised and proactive Team Assistant to support the smooth day-to-day running of our office and provide administrative support across the business. This role is ideal for someone who enjoys working in a fast-paced environment, can manage multiple priorities and communicates confidently with employees, managers and external vendors.

Key Responsibilities

As Team Assistant, you will be responsible for a wide range of office, administrative, reporting and coordination duties, including:

• Managing office administration such as inventory control, office supplies, company records, roster scheduling and general office reporting.
• Acting as the main point of contact for employees, providing administrative support and responding to queries in a timely and professional manner.
• Managing SAP-related tasks, including regular reporting, processing expenses and handling vendor invoices.
• Coordinating travel and accommodation arrangements for staff and managers.
• Monitoring and maintaining office equipment and arranging replacement supplies where needed.
• Creating, updating and maintaining records, databases, and office documentation.
• Reviewing reports related to expenses, travel and other expenditures.
• Supporting the General Manager and wider staff team with administrative and operational needs.
• Coordinating building maintenance and repair issues, including heating, air conditioning, security and other facilities matters.
• Ensuring equipment is properly maintained by arranging preventive maintenance, repairs, inventory tracking and evaluating new equipment or techniques.
• Updating office policies and IMS procedures as required.
• Assisting with internal and external audits.
• Maintaining and controlling department records and documents.
• Managing IT reporting responsibilities.

• University or college educated
• At least 3 years experience in a similar administrative role
• Fluent in business English
• Good working knowledge of SAP

At Mitsubishi Power EMEA, we are committed to building a workplace where people feel respected, included and able to contribute.

Our strength comes from the different experiences, perspectives and expertise of our people. Across our business, we work with colleagues from a wide range of countries, cultures, disciplines and backgrounds, and we believe this diversity helps us make better decisions, solve complex problems and deliver stronger outcomes for our customers.

We welcome applications from people of all backgrounds and make recruitment decisions based on skills, knowledge, qualifications, experience and potential. We are committed to providing a fair and consistent recruitment process, giving every candidate the opportunity to demonstrate what they can bring to the role.

If you need any reasonable adjustments or support at any stage of the recruitment process, please let us know. We will work with you to understand how we can best support you.