School Secretary - MVES - Apply 6/15/2026 - 9/11/2026

Multiple Positions

ALABASTER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE: SECRETARY (LOCAL SCHOOL)

QUALIFICATIONS

• High school diploma or GED.
• Working knowledge of email processes required.
• One year of computer experience required.
• Working knowledge of basic office procedures and business equipment.
• Keyboarding efficiency - 50 words per minute.
• Effective telephone skills required.
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

REPORTS TO: Principal

JOB GOAL: To assure the smooth and efficient operation of the school office so that the maximum position impact on the education of children can be realized.

ESSENTIAL FUNCTIONS

• Expected work day: eight (8) hours.
• Regular and punctual attendance required.
• Provide clerical support in a multi-task work environment requiring the ability to prioritize tasks carefully for the accomplishment of goals.
• Substitute for and assist support co-workers as assigned to complete required tasks.
• Assist in the process of personnel transactions as directed.
• Supervise the activities of parent volunteers, student office aides and certain support personnel as assigned.
• Act as a liaison between parents, students, teachers, and support groups as assigned.
• Assist with the dispensing of medication and the handling of emergencies as assigned to provide for the health and safety of students.
• Assist with Child Nutrition Program low balance, lunch forms and other paper work as directed.
• Assist with the textbook program, including typing and issuing forms, managing textbook return-payment process as assigned.
• Assist with summer school registration, summer work permits and other duties as assigned.
• Assist with the Early Warning Court program as assigned.
• Update, publish, and distribute school handbooks and other materials as assigned.
• Order and maintain supplies, submit request for school equipment maintenance, and maintain office equipment as directed, with the knowledge of the principal.
• Place and receive telephone calls, record messages, and distribute mail in a helpful, courteous, and professional manner as directed.
• Welcome visitors, arrange for their comfort, and maintain a log of visitors for the school as assigned.
• Maintain such student records as may be required. Assist with student attendance, student schedules, student grades and student reporting as directed.
• Assist registrar and attendance clerk with preparation of transcripts, calling absentees, checking students in and out, and other tasks assigned.
• Maintain a daily teacher attendance log, provide the necessary records for substitute teachers, keep a log of teacher weekly lesson plans, and secure substitutes for teachers as directed.
• Maintain a master school calendar, schedule meetings, and schedule the use of the school facility as assigned.
• Perform the usual office routines and practices associated with a busy yet productive and smoothly run office.
• Obtain, gather, and organize pertinent data as needed and put it into usable form.
• Maintain a regular filing system, as well as a set of locked files, and process incoming correspondence as instructed.
• Type all correspondence, reports, forms, work permits, school calendar and other material as directed.
• Prepare and dispense information, forms, letters, and other material including information to be sent to parents.
• Assist with projects including fund raising as assigned.
• Make all reports necessary to the school operation as required.
• Demonstrate knowledge of the School System organization and the local school organization in making job related decisions.
• Maintain a complete and systematic set of records of all financial transactions as required.
• Evaluate office procedures and recommend improvements as needed.
• Follow Board and local school policies and procedures.
• Maintain proper and professional relationship with students and other employees.
• Perform duties in a manner that promotes good public relations.
• Maintain the confidentiality of all school related business.
• Possess visual acuity.
• Possess physical capability to sit, stand, walk, bend, and lift up to 25 pounds.
• Possess physical and emotional ability and dexterity as needed to perform assigned tasks in a fast-paced, high intensive work environment.

MARGINAL FUNCTIONS

• Make payrolls and keep proper records and supporting documents as required.
• Receive and receipt monies for the school as required.
• Audit teacher receipt books as money is received from the teacher as required.
• Handle banking activities as required.
• Perform other job related duties during the school day as assigned by the principal.

TERMS OF EMPLOYMENT: Nine, nine and one-half, ten, ten and one half, eleven, or twelve month contract. Salary based on the appropriate current salary schedule. NON-EXEMPT EMPLOYEE.

EVALUATION: Performance will be evaluated in accordance with support personnel evaluation system and Board policy.

SALARY: Appropriate placement on current salary schedule.