Events and Office Coordinator

Maybe you call yourself an Events Coordinator, an Office Host, a Logistics Fixer, a Chief "Don't-worry-I've-got-it"… or maybe you just call yourself Sam. Whatever title you use, you're the person who makes things actually happen, and you'd do it across two halves of one job: the logistics behind our events (50%) and the running of our Rotterdam office (50%).

What we offer

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A salary between €3,400–€3,800 per month + pension + €5,000 annual development budget + 8% holiday allowance + €500 home-office budget + a laptop + team outings + informal drinks + the occasional well-earned "Hey, well done Buddy!".

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Real work/life balance: 25 vacation days + public holidays + special leave + the option to buy up to 10 extra days + the possibility of a sabbatical of up to 4 months.

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A flexible, in-office-heavy setup. You manage your own week; nobody clocks you in, but this role lives in the office. Expect to be in our Rotterdam-area office most days.

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Two company trips abroad each year, where we connect, have serious fun, and keep making All Your BI better together.

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Real autonomy: under Holacracy, authority sits with the people doing the work, you make the calls in your domain, no hovering, no permission-seeking.

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And yes, FUN. We take our work seriously, ourselves a little less so.

About us

All Your BI is a data agency from Rotterdam. Since 2019 we've grown into an international team of 60+ data specialists, delivering managed BI services to logistics and industrial clients. We live for the WOW moment, that twinkle in a client's eyes when the data finally tells them something. We work with little hierarchy and a lot of ownership: serious work, serious fun.

What you'll do

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Turn the brief into a real plan: Take the event owner’s brief and turn it into a clear, sequenced plan of what happens and when, from initial planning through to event wrap-up. This includes our internal conferences, team outings and company events (across all circles, including offsites, team days, and celebrations), as well as support for commercial AYBI events and trade fairs.

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Sort the venues and stays: Find and recommend venues, then handle hotels end-to-end, reaching out, negotiating, booking, and confirming.

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Take care of travel and details: Book flights, organise transfers and insurance, and make sure everyone knows what they need to do or bring, then chase people until you’ve got everything in.

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Keep everyone in the loop: Make sure communication is clear and consistent so everyone always knows what’s happening and when.

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Keep it all under control: Build and maintain the master tracker, who’s booked, who’s missing info, what’s still open, what’s been spent, and what’s next.

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Make it all land on the day: Be there on the ground making sure setup runs smoothly and everything comes together as planned.

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Make the office a place people want to be: You create a welcoming, vibrant environment with great food, engaging activities, and thoughtful nudges that bring colleagues together and encourage more time in the office.

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Look after people when they arrive: Greet clients and visitors properly, a warm welcome, a ready room, water on the table, everything in place.

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Make the everyday feel good: Make lunch and the daily details genuinely enjoyable (better than at home, not just functional), it really matters for how the office feels.

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Keep things running behind the scenes: Make sure basics and facilities are handled, so everything just keeps working and feels easy to be in.