Executive Assistant to COO, HQC

Job Title

Executive Assistant to COO

Function

Operations

Reports To

Chief Operations Officer

Grade

RCS. N

Location

Head Office

Travel Required

25% þ 50% ☐ 75% ☐

About DHL Blue Dart Express India

Blue Dart Express Limited , a listed company, is a leader in courier, integrated air express package distribution, and eCommerce in South Asia, offering a wide range of logistics solutions. Founded in 1983, it is recognised for reliable, time-bound, and secure delivery services across 55,000+ locations in India as well as internationally. Its competencies span across evaluation and contracting, planning and transition, delivery and execution, and specific service capabilities. We pride ourselves on innovation, digitalization, service excellence, and creating long-term partnerships with our clients, enabling businesses to thrive in the fast-paced logistics environment and ever-evolving supply-chains. It wholly-owns India’s only scheduled air cargo airline, Blue Dart Aviation Limited, since May 1994, and the Concorde Air Logistics Limited, a transport, storage, and communications business, since May 2004.

Blue Dart Express Limited is a part of the DHL Group's DHL eCommerce division, leveraging this global logistics leader’s network across 220 countries and territories to provide comprehensive express and logistics solutions to our clients. Our robust network and unmatched infrastructure have positioned the Blue Dart brand as a key India-grown logistics player with an unmatched and phenomenal global outreach rooted in the DHL brand of its majority shareholder.

We are proud to be consistently ranked among India’s Top 100 Great Places to Work , combining it with DHL Group’s Top Employer certification. Being an Employer of Choice is not just a goal; it’s a fundamental part of who we are, committed to creating a workplace where people are valued, empowered, and wear the sobriquet “Blue Darter” with honour.

If you are looking to join a purpose-led, people-first, company that shapes India’s supply-chains with integrity and safety, Blue Dart is where you belong . Blue Dart offers competitive compensation and comprehensive benefits, access to cross-functional, succession planning and global career paths, and strong culture of recognition.

Position Overview

The Executive Assistant supports the NOH through efficient calendar management, communication handling, coordination of meetings, program tracking, and administrative operations. The role ensures smooth day-to-day functioning of leadership offices.

Job Purpose

To provide administrative, coordination, and reporting support, while managing communications, presentations, vendor interactions, and operational tasks for senior leadership.

Key Roles & Responsibilities

Office Support

• Manage calendars, appointments, travel, and meetings for NOH.
• Draft internal and external communications.
• Maintain files, records, and confidential documents.

Program & Operations Support

• Track progress of key business initiatives and assist with program management.
• Coordinate with departments for MIS, reviews, and operational updates.
• Create operations and program-related presentations.

Reporting & Presentations

• Prepare MIS reports, review decks, and financial presentations for leadership and board meetings.
• Ensure timely and accurate submission of reports.

Vendor & Administrative Management

• Coordinate with hotels, travel agents, and gifting vendors.
• Handle billing, credit card payments, lease/insurance documentation, and general office upkeep.

Qualifications & Experience

Education

• Bachelor’s degree in any discipline.
• (Preferred: Specialization in Business Administration, Management, or related fields.).

Experience

• 3–6 years of experience as an Executive Assistant or in a similar corporate administrative/operations role.
• Experience supporting CXO-level leaders preferred.

Skills & Capabilities

Technical Skills

• Calendar & stakeholder management
• MIS reporting and data analysis
• Advanced MS Office (Excel, PowerPoint)
• Program & operations coordination
• Communication and documentation drafting

Key Competencies

• Attention to detail
• Strong organizational skills
• Confidentiality & integrity
• Proactive problem-solving
• Professional communication & interpersonal skills

Key Performance Indicators

KRAs

KPIs

Calendar & Meeting Management

Timely scheduling and smooth execution of meetings/events

Communication & Coordination

Clear, timely communication with stakeholders

Reporting & MIS

Accurate and timely reports

Presentation Preparation

Quality and timeliness of presentations

Office & Administrative Management

Proper upkeep, documentation accuracy, and timely task execution

Why join DHL Blue Dart?

When you join us, you’re not just taking a job—you’re becoming part of a purpose-led movement that’s reshaping the future of logistics across India and the world. At Blue Dart, we don’t just deliver parcels—we deliver excellence, innovation, and opportunity every day.

Here’s what makes us stand out

• Great Place to Work® Certified —a testament to our people-first culture, inclusive environment, and commitment to your growth and well-being.
• Competitive pay and performance-linked rewards that truly recognize your impact.
• Structured learning, global exposure , and on-the-job coaching to help you grow faster than ever.
• Best-in-class benefits —from comprehensive medical cover (including optional parental care) to financial wellness and generous time off.
• A culture that celebrates diversity, innovation, and bold thinking —where your voice is heard and your contributions matter.
• Global career paths across the DHL Group, opening doors to opportunities in 220+ countries and territories.
• The pride of working with India’s most awarded logistics brand , trusted by millions and driven by purpose.

This is your chance to do meaningful work, build a career without borders, and thrive in a company that’s not just a logistics leader—but a Great Place to Work. Come grow with us.

Disclaimer: At Blue Dart Express Limited, all recruitment is conducted through a fair, transparent, and merit-based process aligned with our commitments to Human Rights and Diversity, Equity, Inclusion & Belonging (DEIB).

Blue Dart does not request or accept any fees, deposits, or payments from candidates at any stage of the recruitment or onboarding process. Any such request is fraudulent and unauthorized.

Blue Dart shall not be responsible for any loss arising from such fraudulent activity. For verification, candidates may write to bdjobs@bluedart.com .

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