HR Assistant

Temporary staff hiring to clear the backlog of P-File digitalisation exercise and complete the IRB e-stamping requirements for past years. This role supports the HR Operations team in ensuring all physical employee records are scanned, digitised, and properly filed, and that e-stamping obligations for 2023 and 2025 are fulfilled.

P-File Digitalisation : Scan and digitise physical Tricor legacy P-Files using auto-feeding scanners and other scanning equipment.

• Ensure all scanned documents are indexed, labelled, and filed correctly in the digital records management system.
• Handle both physical and softcopy documents with care, maintaining document integrity throughout the process.
• Verify scanned outputs for quality, completeness, and accuracy.

IRB E-Stamping Exercise

• Complete the 2023 to 2025 e-stamping exercise for existing staff (approximately 800 employees) and leavers.
• Ensure all e-stamping records are accurate, up-to-date, and comply with IRB requirements. Coordinate with relevant teams to obtain any missing or outstanding information.

General Administrative Support

• Maintain confidentiality and handle sensitive employee records with a high level of discretion and data privacy awareness.
• Follow standard operating procedures and detailed work instructions accurately.
• Manage workload independently to meet deadlines for high-volume tasks.
• Assist with other document-processing or administrative tasks as required.
• Basic proficiency in Microsoft Office, especially Word and Excel.
• Comfortable operating scanning equipment, including auto-feeding scanners.
• Good attention to detail to ensure documents are scanned, indexed, and filed correctly.
• Able to manage confidential and sensitive employee records with discretion and data privacy awareness.
• Able to follow standard operating and detailed work instructions accurately.
• Able to work independently on repetitive tasks while maintaining consistency and accuracy.
• Responsible, organised, and able to meet deadlines for high-volume tasks.
• Basic administrative or document-processing experience would be an advantage (e.g., filing, records management, data entry).
• Experience with scanning, digitisation, or records management is preferred.
• No prior HR experience required, but familiarity with handling employee documents is a plus.
• Minimum SPM qualification.