Accounts Payable Assistant

About Qargo

Qargo is a cloud-based (SAAS) Transport Management Platform, we are a scale-up based in London and Ghent (Belgium) and rapidly expanding across Europe. The platform is an ‘all-in-one system’ doing everything from initial order entries to final invoicing, optimising planning and has a built in AI feature automating lengthy manual tasks. It is designed to help modern logistics operations run more efficiently, whilst increasing businesses profitability and sustainability. We’re looking for an Accounts Payable Assistant to join our team in London . If you’re looking to work in an international company in a role that offers autonomy, ownership and impact, this is the role for you!

💼 About the Role

As an integral part of our finance team, you’ll primarily focus on Accounts Payable , while also supporting Accounts Receivable when needed. We're a fast-paced environment, so the ability to work quickly and accurately on your own initiative is key.

🔑 Key Responsibilities

Accounts Payable

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Take ownership of purchase/supplier relationships and act as the first point of contact for all accounts payable queries.

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Keep the purchase ledger accurate and up-to-date while ensuring payments go out on time.

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Secure approvals for purchase invoices and make sure weekly and monthly payments stay within credit terms.

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Review and process employee expense reimbursements efficiently.

Accounts Receivable

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Support customer invoicing for new, recurring, and ad hoc billings when needed.

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Monitor customer payments, follow up on overdue invoices, and resolve any remittance or payment queries.

Key Projects

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Currently implementing Spendesk and will be a key contributor to this

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Support in the establishment of new legal entities

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Other ad hoc projects as they arise (steady growth/evolvement of processes)

Other Finance Responsibilities

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Contribute to month-end closing tasks and reporting.

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Work closely with other departments to keep financial data accurate and aligned.

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Jump into ad-hoc finance projects and help drive continuous improvement.

✅ Requirements

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Highly organised with a sharp eye for detail.

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Proactive self-starter, eager to grow and learn.

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Strong communicator with a positive attitude and great interpersonal skills.

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Energetic and adaptable in a fast-paced environment.

🎓 Qualifications & Experience

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1-3 years of experience in AP/Finance.

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Solid understanding of accounting principles.

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Strong technical and analytical skills, proficient in Microsoft Excel.

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Understanding and application of financial controls (e.g. duplicate invoice checks, approval workflows etc)

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Following defined processes consistently - hitting payment run and month end deadlines

🌟 Preferred Skills

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Experience with Xero and/or Spendesk is a big plus!

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ChargeBee- use these for invoicing

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Familiarity with multi-entity or international business environments.

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Written knowledge of French and/or Dutch earns you bonus points.

🤝 We offer

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A competitive salary package, including all the necessary extra benefits.

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Great growth opportunities within a strongly growing company.

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A flexible work environment (flexible working hours, possibility to work from home,…).

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A green office in Holborn, next to Covent Garden in London.

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A great company culture!