Senior Events & Meeting Coordinator

Senior Events & Meeting Coordinator

At Acumetis, we are a global life sciences consultancy that helps pharmaceutical and biotech organizations navigate their most critical moments—powering commercial success and expanding patient access. We bring together deep expertise across medical, access, commercial, and patient strategy, enabling our clients to see differently, decide confidently, and execute with precision.

Our teams partner with clients across the product lifecycle, with particular strength in supporting organizations launching new therapies or entering new disease areas. We work with leading global pharmaceutical and biotechnology companies, providing strategic insight and executional excellence in high-stakes environments.

We are seeking a highly organized and detail-driven Senior Coordinator, Events & Meeting Coordination to support the planning and execution of complex engagements across Acumetis.

This role is responsible for delivering seamless, high-quality event and meeting execution, managing logistics with precision, and coordinating across multiple service lines—including Medical Affairs, Commercial, Patient Access and Support Services (PASS), Global Values Access (GVA) and Insights.

The ideal candidate brings strong project coordination skills, exceptional attention to detail, and the ability to manage multiple concurrent workstreams in a fast-paced environment.

Key Responsibilities

Event & Meeting Planning and Execution

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Lead end-to-end coordination of in-person, virtual, and hybrid meetings, including advisory boards, client engagements, and internal leadership meetings

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Develop detailed timelines, project plans, and run-of-show documentation to ensure smooth execution

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Project execution proficiency building scopes of work (SOW’s) and managing budgets

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Manage all logistics including venue sourcing, travel coordination, materials preparation, and technology platforms

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Provide on-site and virtual meeting support as needed

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Engage with Key Opinion Leaders

Cross-Service Line Coordination

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Partner with project teams across multiple service lines to align on meeting objectives, deliverables, and timelines

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Act as a central coordinator to ensure consistency and alignment across concurrent engagements

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Balance competing priorities while maintaining high standards of accuracy and execution

Detail Management & Operational Oversight

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Maintain detailed tracking of timelines, deliverables, budgets, and compliance documentation

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Ensure accuracy across all meeting components, including agendas, communications, attendee lists, and materials

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Oversee registration processes, invitations, reminders, and participant communication

Stakeholder & Vendor Coordination

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Serve as a primary coordination point for internal teams, healthcare professionals, and external vendors

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Manage vendor logistics, contracts, and payment processing

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Maintain clear and timely communication across all stakeholders

Post-Meeting Activities

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Lead post-meeting reconciliation, expense tracking, and reporting

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Ensure timely completion of follow-up communications and documentation

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Identify opportunities to improve coordination processes and efficiency

Qualifications & Experience

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Bachelor’s degree in a relevant field; and experience in health sciences

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3–5+ years of experience in event planning, meeting coordination, or project coordination within a professional services or life sciences environment

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Proven ability to manage complex logistics with strong attention to detail

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Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously

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Strong written and verbal communication skills

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Advanced proficiency in Microsoft Office, particularly PowerPoint

Total Rewards: 75,000 CAD- 90,000 CAD