Senior Staff Accountant

About Safetrust

Safetrust is building the future of identity.

Imagine a world where your phone, wearable, or digital credential becomes your secure key—unlocking buildings, systems, and experiences seamlessly across physical and digital environments.

That’s what we do.

Our platform combines IoT devices, mobile credentials, and cloud-native architecture to power secure access for Fortune 200 companies and global enterprises.

As we evolve from a hardware-centric model to a platform and services-driven business, marketing plays a critical role in shaping how the market understands—and adopts—Safetrust.

Position Overview

The Staff Accountant plays a critical role in supporting the day-to-day financial operations of Safetrust Vietnam while ensuring compliance with local statutory requirements and alignment with global accounting standards.

This role is responsible for maintaining accurate financial records, managing Accounts Payable (AP), Accounts Receivable (AR), and payroll operations across Vietnam and supporting month-end close activities.

The Staff Accountant will own end-to-end payroll processing for Vietnam ensuring accuracy, compliance, and timely execution.

This role will also support the evaluation and future implementation of a global payroll system, partnering with Finance and HR to transition from current in-house and QuickBooks processes to a more scalable solution.

Key Responsibilities

General Accounting & Financial Operations

• Maintain accurate and complete accounting records in compliance with VAS and company policies
• Prepare journal entries, reconciliations, and supporting schedules for month-end and year-end close
• Record payroll, AP, and AR transactions accurately within the general ledger
• Assist in preparing financial reports for local and global reporting (aligned with IFRS/US GAAP where applicable)
• Support internal and external audits by preparing documentation and responding to audit inquiries
• Ensure proper documentation and retention of accounting records in accordance with Vietnamese regulations

Payroll Administration - Vietnam

• Process end-to-end monthly payroll for Vietnam employees in compliance with Vietnam Labor Code
• Calculate salaries, allowances, overtime, bonuses, and statutory deductions
• Ensure timely and accurate calculation and filing of:
• Personal Income Tax (PIT)
• Social Insurance (SI), Health Insurance (HI), and Unemployment Insurance (UI)
• Partner with HR to validate employee data, contracts, and compensation changes
• Manage payroll disbursements and reporting
• Support labor audits, tax inspections, and statutory reporting
• Ensure strict confidentiality of employee data

Payroll Systems & Future State Transition

• Support evaluation and implementation of a global payroll platform (e.g., Papaya Global or similar)
• Assist in documenting current payroll processes and identifying gaps or inefficiencies
• Participate in system testing, data validation, and process transition activities
• Help establish scalable, compliant payroll processes across Vietnam and Australia

Accounts Payable (AP)

• Process vendor invoices and ensure proper approvals
• Validate VAT compliance for invoices
• Manage payment scheduling and vendor reconciliations
• Resolve discrepancies and maintain vendor relationships

Accounts Receivable (AR)

• Issue invoices in compliance with local regulations
• Monitor receivables and follow up on outstanding balances
• Apply payments and reconcile accounts
• Support collections and aging analysis

Compliance & Regulatory Responsibilities

• Ensure compliance with Vietnamese tax regulations (VAT, PIT, CIT)
• Support statutory filings and reporting
• Ensure payroll practices align with Vietnam Labor Law requirements
• Maintain documentation for audits and regulatory inspections
• Support internal controls and financial governance

Process Improvement & Systems

• Identify opportunities to improve payroll and accounting processes
• Support implementation and optimization of financial systems (ERP, payroll platforms)
• Collaborate with HR and global finance teams to ensure accurate data flow

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or related field
• 3–6 years of accounting experience, including:
• Hands-on Vietnam payroll processing (required)
• Strong knowledge of:
• Vietnam Accounting Standards (VAS)
• Vietnam Labor Law and payroll regulations
• Tax regulations (PIT, VAT, SI/HI/UI)
• Familiarity with Netsuite
• Familiarity with Inventory and inventory adjustments.
• Exposure to global payroll systems or implementations is a plus
• Basic understanding of IFRS or US GAAP is preferred

Skills & Competencies

• Strong attention to detail and accuracy, especially with payroll
• Ability to manage multiple priorities across regions
• High level of integrity and confidentiality
• Strong communication skills in Vietnamese and English
• Collaborative mindset with global teams
• Process improvement and systems-thinking mindsets

What Success Looks Like in This Role

• Payroll is processed accurately, on time, and in full compliance with Vietnam statutory requirements
• Full adherence to Vietnam Labor Law, including proper application of working hours, overtime, and employee entitlements
• Accurate calculation, reporting, and timely submission of:
• Personal Income Tax (PIT)
• Social Insurance (SI), Health Insurance (HI), and Unemployment Insurance (UI)
• Australia payroll is managed effectively through QuickBooks, ensuring compliance with:
• Superannuation
• PAYG withholding
• Fair Work requirements
• All employee payroll data is handled with strict confidentiality and integrity
• Employee leave, public holidays, and benefits are administered in alignment with Vietnamese labor law requirements
• Payroll discrepancies are minimal, identified quickly, and resolved proactively
• Financial records related to payroll, AP, and AR are accurate, complete, and audit-ready
• Strong coordination with HR and global finance teams ensures accurate employee data and seamless payroll execution
• Processes are continuously reviewed and improved to support scalability and future payroll system implementation

Why This Role Matters

As a Senior Staff Accountant, this role serves as a critical partner to the Global Corporate Controller in establishing, strengthening, and maintaining financial governance across Safetrust’s global operations.

This position plays a key role in building and executing consistent, compliant, and scalable accounting and payroll practices across Vietnam ensuring alignment with local statutory requirements and global financial standards.

Success in this role directly impacts the organization’s ability to maintain financial integrity, regulatory compliance, and operational discipline, particularly as the company continues to scale across multiple regions.

By owning core accounting functions and payroll execution, this role helps create a strong financial foundation—enabling accurate reporting, informed decision-making, and long-term business growth.

In addition, this position supports the evolution of Safetrust’s finance infrastructure by identifying opportunities to improve processes, strengthen controls, and contribute to the implementation of scalable global systems.