Navy - Administrative Manager

cFocus Software seeks a Administrative Manager to join our program supporting the United States Navy (DON). This position is on site in the San Diego, CA area. This position requires a Secret clearance. Qualifications:

• Active Secret clearance
• Bachelor’s degree in Business Administration, Management, Public Administration, Communications, Project Management, Information Systems, or a related discipline.
• 7+ years of experience supporting program administration, executive support, project coordination, or business operations.
• Experience supporting Department of Defense, Department of the Navy, NAVWAR, acquisition, modernization, or technical programs is highly desirable.
• Knowledge of program administration, office management, executive support, and business operations.
• Experience coordinating meetings, schedules, task management, correspondence, and executive communications.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Ability to develop reports, briefings, executive summaries, white papers, and professional correspondence.
• Experience maintaining records, document repositories, databases, and tracking systems.
• Ability to analyze information, identify issues, and provide recommendations for resolution.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, SharePoint, Teams, Outlook, Excel, Word, and PowerPoint.
• Ability to work effectively with senior Government personnel, program managers, engineers, and cross-functional teams.

Duties

• Plan, coordinate, schedule, and support technical reviews, working groups, program management reviews, executive meetings, and stakeholder engagements.
• Prepare meeting agendas, briefing materials, attendance rosters, conference logistics, virtual meeting coordination, and meeting documentation.
• Facilitate meetings and maintain meeting minutes, action item trackers, decision logs, and follow-up documentation.
• Track, coordinate, and monitor completion of assigned action items and ensure timely responses from stakeholders.
• Prepare recurring and ad hoc program documentation including executive summaries, white papers, issue papers, reports, correspondence, charts, graphics, presentations, and status briefings.
• Support Government leadership by collecting, validating, analyzing, and organizing program information for decision-making purposes.
• Manage administrative workflows associated with modernization planning, installation activities, engineering support, configuration management, and acquisition support functions.
• Coordinate and respond to recurring and ad hoc data calls, information requests, taskers, and reporting requirements.
• Maintain administrative records, document repositories, correspondence files, action trackers, schedules, and program databases.
• Review documentation for completeness, quality, consistency, formatting, and compliance with Government requirements.
• Support database user testing, change request tracking, process improvement initiatives, and administrative system enhancements.
• Develop and maintain metrics, dashboards, workload reports, staffing reports, and performance tracking tools.
• Coordinate staffing actions, onboarding support, travel documentation, training records, meeting schedules, and administrative logistics.
• Support preparation and delivery of monthly status reports, executive reports, program reviews, and management briefings.
• Monitor suspense dates, deliverable schedules, milestone tracking, and administrative deadlines.
• Coordinate communications among Program Management Warfare Offices (PMWs), NAVWAR organizations, contractors, Fleet stakeholders, and external agencies.
• Provide recommendations to improve administrative processes, workflow efficiency, communication practices, and organizational effectiveness.
• Ensure all administrative products are coordinated, reviewed, approved, and delivered in accordance with required formats, schedules, and Government guidance.