Safety, Health, Environment, Quality (SHEQ) Administrator

Do you want to work for a company that makes a valuable and enduring difference to the built environment, holding safety, health, quality, innovation and sustainability at the heart of everything we do?

Well, you’re in luck!

We are Everlast Group. Our company structure ensures that all our clients receive the highest quality service. Our highly experienced and professional team have a proven track record in all aspects of the industry, including cost planning, asset management and budget planning and draw on extensive knowledge to analyse the technical requirements for each project, giving top priority to the client’s constraints. Our teams will deliver the right result for every budget, project performance criteria and aesthetic desire.

We’re looking to employ a motivated enthusiastic Safety, Health, Environment Quality (SHEQ) Administrator working to join our small but fast paced SHEQ Team.

About the Role

The SHEQ Administrator is responsible for providing comprehensive administrative and clerical support to the SHEQ Team, helping to ensure the effective coordination of departmental activities. The role is responsible for maintaining organised and accurate documentation, as well as carrying out a range of administrative tasks to support colleagues and departmental processes.

Responsibilities

• Support the SHEQ Team with implementation of polices and processes to ensure compliance across the organisation.
• Digital filing of paperwork submitted to the SHEQ inbox.
• Distribution of information from the SHEQ inbox to the SHEQ Team
• Allocation of actions from SafetyCulture audits
• Assist in submission of pre-qualification questionnaires
• Updating accreditations and client portals
• Completing and updating non-conformance register
• Recording near misses, incidents and accidents and keeping statistics up to date.
• Gathering and summarising man hours for accident rates
• Compiling office energy usage
• Collating monthly KPI reports and meeting minutes, including minute taking during meetings.
• Collation of client feedback across all divisions
• Maintain the subcontractor matrix
• Tracking of fatigue hours for Everlast Rail
• Establish and maintain effective working relationships with all stakeholders
• Interpret, prioritise and respond effectively to verbal and written instructions received by phone, in person or via written correspondence.
• Training and competency records: Supporting training matrices, certificates, renewals, inductions, toolbox talks or briefings.

Essential Experience/Qualifications

• NVQ Level 2 Business Administration or equivalent
• IOSH Managing Safely (or willingness to work towards)
• Minimum of 5 years administrative experience
• English and Maths GCSE or equivalent
• Proficient in Microsoft packages (Outlook, Word, Excel, PowerPoint, SharePoint)
• Personal work planning and organisational skills
• Excellent verbal and written communication skills
• Good problem solving skills
• Meticulous and detail oriented
• Ability to work well under pressure
• Ability to work well within a team as well as the initiative to work sufficiently alone
• Sensitivity and understanding, particularly with confidential information
• Self motivated and enthusiastic learner

Desirable Experience/Qualifications, knowledge & Skills

• NVQ Level 3 in Business Administration or equivalent
• Previous experience working in a similar role
• Experience working in the construction/environmental industry would be advantageous.
• Further education beyond GCSE Level would be advantageous
• The ability to understand and analyse complex information and present it simply and accurately
• Desire for career progression within the SHEQ discipline

About You

Whichever department or team you work in, there are some common attributes we look for in all our employees:

• Team Player - able to communicate and collaborate and engage with people from across the business. Ultimately, you understand you have an important part to play in the success of your team and the company
• Dependable - the ability to produce consistent, high-quality work as well as great attendance and time keeping. It shows you're serious and care about your team and the work they do.
• Positive Attitude - contribute positively to the company and the people. You're able to take initiative or provide suggestions

Benefits

We have a great culture at Everlast Group, working closely together as one team. We are forward thinking and innovative and we have created a positive, welcoming environment for people to work and thrive in.

As part of our team, you’ll receive the following benefits

• Additional leave
• Company Events
• Enhanced Company Pension contributions*
• Additional holidays*
• Company Sick Pay *
• Bereavement Leave*
• Company Maternity/Paternity Leave/Adoption*
• Free Parking
• Employee Assistance Programme
• Company vehicle/vehicle allowance

*Upon completion of probation/Pro rata in the first year.

If you’d like to join the Everlast Group SHEQ team, then please send an email with your CV and get creative to tell us why you think you’d be a great fit for this role and our team.

Unfortunately, at this time, we cannot accept applicants outside of the UK, or without full right to work in the UK status.

We don't accept candidates from Agencies, as we're pretty good at recruiting ourselves!