People & Office Coordinator

OBDeleven is all about making car tech easy and accessible for everyone. For over 12 years, we've been building powerful yet simple diagnostic and customization tools for car enthusiasts worldwide. We're a fast-moving, people-first company where great ideas turn into real products - and where every team member truly matters.

What You'll Do

• Oversee both Kaunas (HQ) and Vilnius offices - equipment, supplies, vendors, food delivery, and coordination with service providers and landlords to keep day-to-day operations running smoothly.
• Be the first point of contact - manage phone calls, correspondence (emails, letters, packages), and provide general support to guests and employees.
• Support HR and Finance teams - assist with onboarding and offboarding, ensure paperwork flows smoothly between departments, and help coordinate business travel arrangements.
• Own office policies and compliance - develop and implement office procedures in collaboration with HR and Legal, establish document archiving standards, and ensure data security, integrity, and confidentiality.
• Keep the office safe and healthy - organize health and safety training and maintain a secure, well-functioning working environment.
• Manage budgets and reporting - track the administration budget, analyze internal processes, and provide management reports with trends and recommendations.
• Bring people together - coordinate internal events, office celebrations, and employee gifts.

We Expect

• Proactive, hands on, and solution-oriented — always looking to improve, automate tasks, and go the extra mile so colleagues feel supported and valued.
• Collaborative team player who thrives independently, with a people-first attitude -friendly, professional, and genuinely service-oriented.
• Strong organizational and multitasking skills with excellent attention to detail and ability to keep the office running smoothly.
• Comfortable with Microsoft Teams and Oracle NetSuite. Experience with AI tools is an advantage.
• Background in office administration or coordination is a plus. Familiarity with budget planning, invoicing, and basic accounting is welcomed.
• Based primarily in Kaunas office, with one day per week in Vilnius. Category B driving licence required.
• Fluent in Lithuanian and English with strong verbal and written communication skills.

Here's What We Offer

• Fair pay for bold work: We reward your expertise with competitive pay that grows as you do.
• Hybrid Work Flexibility: Work 3 days in the office and 2 days from home or wherever suits you best.
• Focus on your well-being: Choose your comprehensive health plan, get paid days off to care for yourself and your family, and enjoy flexible working hours, as well as your birthday day off.
• More time that truly counts: Enjoy a 4-day workweek for one month a year, depending on how well the company hits its goals. Plus, earn an additional vacation day for every working year with us — up to 4 extra days.
• Real learning opportunities: Grow your skills with a 2% gross salary learning budget. Take your monthly paid self-learning day and improve stress-free.
• Culture that connects: Enjoy Friday lunches on us, team buildings, company parties, and all the usual office perks like snacks, a cozy lounge, sport communities, and more.
• Environment for real impact: Got an idea that'll make OBDeleven better? Share it, get feedback, fine-tune, and take action. We trust expertise and value ownership.

Salary range: Gross salary from 2200 - 3000 EUR/month, based on experience and qualifications.