Talent Acquisition Specialist/Administrative Assistant

Overview

The Talent Acquisition/Administrative Support Specialist is a hybrid role in Talent Acquisition and Administrative Support. This position plays a critical role in supporting CTIS’s growth by owning end-to-end recruiting activities and assisting in procurement.

The role is hands-on, requiring close collaboration with hiring managers, staffing partners, and internal stakeholders. The position supports delivery readiness (TA) and is designed to evolve as business needs expand.

Responsibilities

Talent Acquisition Responsibilities

• Manage end-to-end Talent Acquisition activities from hiring request intake through candidate selection and offer acceptance.
• Perform advanced passive sourcing for technical, cleared, corporate, and proposal-related roles using LinkedIn Recruiter, Boolean search, referrals, and internal pipelines.
• Partner with hiring managers to define requirements, align expectations, and assess candidate qualifications.
• Screen, coordinate and oversee the interview process, including in-person interviews, technical panels, and final-round discussions.
• Maintain consistent and professional communication with candidates throughout the hiring lifecycle.
• Work with external staffing partners and recruiting agencies to support sourcing, candidate submissions, and interview coordination as needed.
• Conduct contingent recruiting for Proposals

Applicant Tracking System (ATS)

• Administer and maintain iCIMS including postings, workflows, and scheduling.
• Ensure data accuracy and compliance.
• Maintain audit-ready recruiting documentation.
• Generate recruiting and hiring reports to support leadership visibility and proposal efforts.

Procurement & Administrative Support

• Track and maintain records of POs and support timely processing and approvals in coordination with internal teams and vendors.
• Coordinate contract-related purchase orders and billable requirements.
• Provide daily administrative support, including but not limited to onboarding setup, facilities and coordination of meetings and events.

Qualifications

• Bachelor’s degree in a business-related field or equivalent experience required.
• Minimum of 3+ years of combined Talent Acquisition or related experience , including technical or federal recruiting experience.
• Strong familiarity with ATS platforms; iCIMS/ADP experience strongly preferred.
• Strong organizational, communication, and stakeholder management skills.
• Proficient in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent written and verbal communication skills.
• Strong problem-solving and critical-thinking skills.
• Ability to work under pressure and manage multiple priorities.
• Ability to work independently in a fast-paced, multi-functional environment.
• Interest in continued professional growth across Talent Acquisition