Accounts Payable Staff

Position Overview

The Accounts Payable Specialist will be responsible for managing all aspects of the accounts payable process, including processing invoices, reconciling accounts, and ensuring timely payments to vendors. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

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Invoice Processing

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Receive and review incoming invoices for accuracy and completeness.

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Code and enter invoices into the accounting system in a timely and accurate manner.

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Obtain necessary approvals for invoices and ensure compliance with company policies and procedures.

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Vendor Management

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Maintain vendor files and contact information.

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Correspond with vendors regarding invoice discrepancies, payment inquiries, and other related matters.

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Reconcile vendor statements and resolve any discrepancies or issues.

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Payment Processing

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Prepare and process payments, including checks, ACH transfers, and wire transfers.

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Ensure timely and accurate payments to vendors to maintain good relationships and avoid late fees.

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Monitor cash flow and payment schedules to optimize working capital management.

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Recordkeeping and Reporting

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Maintain accurate and up-to-date records of accounts payable transactions.

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Assist in month-end close processes, including account reconciliations and accruals.

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Generate reports and analysis as needed to support financial reporting and decision-making.

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Compliance and Internal Controls

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Ensure compliance with company policies, procedures, and accounting standards.

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Assist in the development and implementation of internal controls to safeguard company assets and prevent fraud.

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Support internal and external audits as needed.

Qualifications

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Bachelor's degree in accounting, finance, or related field preferred.

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Minimum of 1-2 years of experience in accounts payable or related role.

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Proficiency in accounting software and Microsoft Excel.

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Strong attention to detail and accuracy.

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Excellent organizational and time management skills.

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Ability to work independently and collaboratively in a team environment.

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Effective communication and interpersonal skills.