Human Resources Specialist

Status: Full-Time

Schedule: Monday to Friday (Hybrid – 3 set days in-office, 2 days remote)

Hours: 9:30 AM to 5:30 PM

Salary: $80,000–$90,000 per year

What You’ll Do

Onboarding

• Manage the full employee lifecycle, from onboarding to offboarding.
• Create and maintain personnel files, ensuring all platforms are updated and documentation is complete.
• Conduct background checks for all new hires.

Employee Benefits Administration

• Enroll employees in benefits plans, respond to inquiries, and process changes while ensuring compliance.
• Coordinate and manage annual open enrollment for benefits and retirement plans (health, life, LTD, 401(k), etc.).
• Process and track paid and unpaid leaves, including FMLA, PFL, Medical Leave, and Paid Parental Leave.
• Manage STD, LTD, and Workers’ Compensation claims.
• Distribute wellness information to employees.

Employee Relations

• Conduct 30-day and 60-day check-ins with new hires and administer 90-day evaluations.
• Investigate and mediate internal disputes, document findings, and resolve issues.
• Provide coaching and counseling to manage workplace conflicts.
• Conduct, review, and track exit interviews.
• Serve as the primary HR contact for staff inquiries and concerns.
• Monitor employee morale and contribute to maintaining a positive firm culture.

Compliance Management

• Process and maintain I-9 documentation in compliance with regulations.
• Ensure confidentiality of all employee records and sensitive information.

Recruitment and Hiring

• Post and maintain professional staff employment openings.
• Screen resumes, conduct initial candidate screenings, and schedule interviews.
• Manage the interview process, extend job offers, and coordinate onboarding.
• Prepare recruiting agreements, track placements, and process invoices.

Compensation Management

• Analyze market data to recommend salary adjustments and equitable compensation practices.

Performance Management

• Conduct professional staff performance reviews and set employee goals.
• Provide feedback, address performance concerns, and maintain evaluation records.

What You’ll Bring

• Minimum 3 years of hands-on experience in Human Resources.
• Proficiency in HRIS and time/attendance systems.
• Strong skills in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with benefits administration for mid-size organizations.
• Exceptional attention to detail, organizational skills, and accuracy.
• Outstanding verbal and written communication abilities for effective interaction across all organizational levels.
• Proven ability to manage multiple projects, prioritize tasks, and resolve issues efficiently.
• High level of discretion in handling sensitive information.
• Strong interpersonal skills with a customer-focused approach.

Physical Requirements

• Ability to sit for prolonged periods and work on a computer.
• Capability to lift up to 10 pounds as needed.

Join our team and contribute to a thriving workplace culture with exceptional HR expertise!