Human Resources Coordinator

Position Overview International Motors is hiring a Human Resources Coordinator to join our Human Resources team and play a vital role in supporting employees, candidates, and leaders throughout the employee lifecycle. As the first point of contact for many HR-related inquiries, you'll help create an exceptional employee experience by providing guidance on HR policies and programs, coordinating recruiting and onboarding activities, maintaining HR data and reporting, and ensuring the smooth execution of daily HR operations. This is an excellent opportunity for a highly organized, customer-focused professional who thrives in a fast-paced manufacturing environment and is passionate about supporting people while driving operational excellence. Shift Schedule: Monday–Thursday, 5:30 a.m. – 4:00 p.m. Flexibility is required to work additional hours, including before or after the scheduled shift, and occasional Fridays, weekends, or other times as needed to support production, onboarding, recruiting events, and business operations. Responsibilities Serve as the first point of contact for routine HR-related questions from employees, providing guidance on HR policies, procedures, and programs, and escalating complex or sensitive matters to the HR Generalist (HRG) as appropriate. Manage daily HR office traffic by assisting employees, applicants, and visitors with general HR inquiries, directing them to the appropriate resources, and ensuring timely follow-up. Support the HR Generalist by triaging employee concerns, gathering relevant information, and escalating employee relations issues requiring further review or investigation. Assist employees with navigating HR systems and completing employment-related forms, including benefits enrollment, policy acknowledgments, and self-service transactions. Maintain and update HR tracking tools and live spreadsheets to monitor recruiting activity, onboarding progress, training completion, staffing status, and other key HR metrics. Prepare and distribute routine HR reports and dashboards, ensuring data accuracy and timely updates for leadership review. Coordinate recruiting logistics, including interview scheduling, candidate communications, hiring events, background checks, and pre-employment requirements. Partner with hiring managers to ensure a seamless onboarding experience by coordinating start dates, orientation schedules, equipment requests, and new hire readiness. Monitor onboarding milestones to ensure completion of required documentation, training, and compliance activities within established timelines. Support workforce planning activities by maintaining accurate staffing trackers, requisition status reports, and recruiting pipelines. Maintain confidentiality while handling sensitive employee information and HR records in accordance with Company policies and applicable privacy requirements. Identify opportunities to improve HR administrative processes and recommend solutions that enhance efficiency, data accuracy, and employee experience. Represent the Company at job fairs, community events, hiring events, and other recruitment activities to promote employment opportunities, build candidate pipelines, and support high-volume staffing initiatives. Other duties as assigned. Minimum Requirements Associate’s degree and no experience OR At least 2 years of administrative assistant or HR administration experience Additional Requirements Qualified candidates, excluding current employees, must be legally authorized on an unrestricted basis (US Citizen, Legal Permanent Resident, Refugee or Asylee) to be employed in the United States. We do not anticipate providing employment related work sponsorship for this position (e.g., H-1B status) Desired Skills 1–3 years of HR, administrative, or coordination experience; manufacturing or high-volume environment preferred. Experience supporting onboarding, recruiting coordination, or training administration. Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment. Detail-oriented with a focus on accuracy in documentation and data entry. Effective communication and interpersonal skills; ability to interact with employees at all levels. Basic analytical skills with the ability to track and report HR data (e.g., attendance, training, headcount). Proficiency in Microsoft Office (Excel, Outlook, Teams) and HR systems (e.g., HRIS, applicant tracking, timekeeping systems). Ability to handle sensitive and confidential information with discretion. High level of initiative, reliability, and customer-service mindset. Benefits and Compensation This position offers competitive market-based compensation, along with a comprehensive benefits package designed to support employee wellbeing. You can learn more about the benefits offered for this position by visiting https://careers.international.com/#benefits. The expected salary offered for this position will fall within the stated range, with the final offer based on the candidates' applicable skills, knowledge, and experience. Company Overview About TRATON With its brands Scania, MAN, International, and Volkswagen Truck & Bus, TRATON SE is the parent and holding company of the TRATON GROUP and one of the world’s leading commercial vehicle manufacturers. The Group’s product portfolio comprises trucks, buses, and light-duty commercial vehicles. “Transforming Transportation Together. For a sustainable world.”: this intention underlines the Company’s ambition to have a lasting and sustainable impact on the commercial vehicle business and on the Group’s commercial growth. About International From a one-man company built on the world-changing invention of the McCormick reaper in 1831, to the 15,000-person-strong company we are today, few companies can lay claim to a history like International. Based in Lisle, Illinois, International Motors, LLC* creates solutions that deliver greater uptime and productivity to our customers throughout the full operation of our commercial vehicles. We build International® trucks and engines and IC Bus® school and commercial buses that are as tough and as smart as the people who drive them. We also develop Fleetrite® aftermarket parts. In everything we do, our vision is to accelerate the impact of sustainable mobility to create the cleaner, safer world we all deserve. As of 2021, we joined Scania, MAN and Volkswagen Truck & Bus in TRATON GROUP, a global champion of the truck and transport services industry. To learn more, visit International.com. *International Motors, LLC is d/b/a International Motors USA in Illinois, Missouri, New Jersey, Ohio, Texas, and Utah. EEO Statement We are an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. If you are a qualified individual with a disability and require a reasonable accommodation to access the online application system or participate in the interview process due to your disability, please email HUB@International.com to request assistance. Kindly specify Job Requisition Number / Job Title and Location in response. Otherwise, your request may not be considered. Serve as the first point of contact for routine HR-related questions from employees, providing guidance on HR policies, procedures, and programs, and escalating complex or sensitive matters to the HR Generalist (HRG) as appropriate. Manage daily HR office traffic by assisting employees, applicants, and visitors with general HR inquiries, directing them to the appropriate resources, and ensuring timely follow-up. Support the HR Generalist by triaging employee concerns, gathering relevant information, and escalating employee relations issues requiring further review or investigation. Assist employees with navigating HR systems and completing employment-related forms, including benefits enrollment, policy acknowledgments, and self-service transactions. Maintain and update HR tracking tools and live spreadsheets to monitor recruiting activity, onboarding progress, training completion, staffing status, and other key HR metrics. Prepare and distribute routine HR reports and dashboards, ensuring data accuracy and timely updates for leadership review. Coordinate recruiting logistics, including interview scheduling, candidate communications, hiring events, background checks, and pre-employment requirements. Partner with hiring managers to ensure a seamless onboarding experience by coordinating start dates, orientation schedules, equipment requests, and new hire readiness. Monitor onboarding milestones to ensure completion of required documentation, training, and compliance activities within established timelines. Support workforce planning activities by maintaining accurate staffing trackers, requisition status reports, and recruiting pipelines. Maintain confidentiality while handling sensitive employee information and HR records in accordance with Company policies and applicable privacy requirements. Identify opportunities to improve HR administrative processes and recommend solutions that enhance efficiency, data accuracy, and employee experience. Represent the Company at job fairs, community events, hiring events, and other recruitment activities to promote employment opportunities, build candidate pipelines, and support high-volume staffing initiatives. Other duties as assigned. Associate’s degree and no experience OR At least 2 years of administrative assistant or HR administration experience