Job Title

Administrative Coordinator I

Agency

Texas A&M University - Kingsville

Department

School of Music

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

About Texas A&M University–Kingsville

Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

For more information, click here.

Position Overview

The Administrative Coordinator I, under general supervision, coordinates the day-to-day operations of the School of Music and its academic programs, providing direct administrative support to the Director and Associate Director.  

Essential Duties and Responsibilities

Administrative Support

• Serve as the primary contact and office manager for the School of Music to internal and external stakeholders, including main office reception, email account and phone line.

• Compose correspondence, reports, publications, and presentations, including editing and proofreading. Create and maintain spreadsheets and databases for a variety of fiscal, administrative, and academic records for the School of Music and as per National Association of Schools of Music (NASM) standards.

• Maintain office reference materials, hard-copy and digital.

• Lead process for appointment letters and academic reporting, in coordination with the Director.

• Responsible for course creation for academic programs within the school using Banner & ARGOS, in coordination with the Director/Associate Director.

• Provide information regarding administrative procedures, services or programs

• Coordinate arrangements for meetings, appointments, school special events, including facilities, equipment, and food.

• Handles all departmental mail services: sorting, distribution, bulk/mass mailings and correspondence.

• Hire, train and supervise student workers and other support staff.

Budget and Finance

• Assist Administrative Coordinator II with monitoring department accounts and provide administrative support to faculty with external funding. May prepare purchase documents, reimbursements and online purchases.

• Proposes solutions on complex financial problems, including budget pool management and encumbrance reconciliation.

• Coordinate submission of information for payroll processes.

• Order and maintain office supplies and equipment, in collaboration with Manager, Facilities & Events. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.

• Monitor and reconcile assigned procurement card and travel card transactions. May assist school administration and faculty with reconciliation processes.

Special Projects and Reporting  

• Creates and maintains spreadsheets and/or databases including Degree Plans, Piano Proficiency Exams, Junior Recitals, Senior Recitals, Graduate Recitals, Student Recitals, Digital Signage and other items.

• Prepares recital and concert programs and supervises student recital attendance.

• Verify, process and review forms to include payroll, enrollment and faculty workload reports, tables and other documents.

• Serve as support for student recruitment and engagement activities.

Communication and Stakeholder Engagement

• Serves as a primary point of contact for inquiries related to school administration.

• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

• Prepares and takes minutes at meetings.

• Manages correspondence and communications for the office.

Other Duties

• The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Required Qualifications

• Education – Bachelor’s degree in an applicable field or equivalent combination of education and experience.

• Experience – Two years of related experience.

Knowledge, Skills, and Abilities

• Ability to effectively communicate both orally and in writing

• Ability to positively and professionally interact with others

• Excellent communication and presentation skills

• Strong interpersonal and organizational skills

• Working knowledge of office software and institutional programs

• Ability to orally comprehend and express information and use inductive and deductive reasoning

• Ability to multitask and work cooperatively with others

Other Requirements

Other Requirements and Factors

• This position may require work beyond normal office hours and/or work on weekends

• This position may direct and/or evaluate the work of others

• This position is security sensitive

• This position will require export-control authorization prior to starting employment.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Why Join the Javelina Nation?

Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community

• Opportunities for professional development

• Competitive benefits through the Texas A&M University System

• A rewarding experience of helping students achieve their academic and career goals

Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. More information on TAMUK’s Strategic Plan and Shared Values can be found here.

4DX: TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus:  TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.

Compensation & Benefits

Compensation: Commensurate with experience

Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees’ well-being, professional growth, and financial security.

BENEFITS (rules, policies, eligibility apply)

With our generous benefit package, robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work.

Insurance:

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-Campus Wellness Opportunities:

• TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Employee Tuition Assistance Program

• Book scholarships

• Public Service Loan Forgiveness

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Employee Leave:

• 8+ hours of vacation per month

• 8 hours of sick leave per month

• 8 hours of paid Birthday leave

• 12-15 paid holidays per year

Additional Information

A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual’s expense, is recommended to determine whether the individual’s current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university’s ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities.

Application Instructions

During the application process applicants have one opportunity to enter the requested information, upload documents and submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter/Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• Contact information for 3 professional references

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.