Parts Department Lead

Department: Parts / Shipping & Receiving Reports To: Supply Chain Manager FLSA Status: Non-Exempt Location: Coastline Power Solutions – DeLand, Florida

Position Summary

The Parts Department Team Lead is responsible for overseeing the daily operation of the parts cage and shipping and receiving areas. This position leads the employees assigned to these functions and ensures that materials, parts, equipment, and customer supplied equipment & generators are received, stored, issued, loaded, and shipped safely and accurately.

The Team Lead maintains inventory organization and accountability, coordinates incoming and outgoing shipments, supports production material needs, and ensures generators and other large equipment are loaded and unloaded using proper equipment and safe material-handling practices.

Essential Duties and Responsibilities

Leadership and Daily Operations

• Lead, direct, and support employees assigned to the parts cage and shipping and receiving functions.
• Assign daily work responsibilities and establish priorities based on production and shipping requirements.
• Monitor employee performance, productivity, attendance, safety practices, and quality of work.
• Train employees on inventory procedures, material handling, shipping requirements, equipment operation, and departmental processes.
• Communicate staffing, inventory, quality, safety, and scheduling concerns to management.
• Promote teamwork, accountability, professionalism, and good housekeeping throughout the department.
• Assist management with employee coaching, performance feedback, and corrective action when necessary.

Parts Cage and Inventory Control

• Oversee the receipt, identification, labeling, storage, and issuance of parts and materials.
• Ensure inventory is stored in the correct location and protected from damage, loss, or deterioration.
• Maintain an organized, secure, and accurate parts cage.
• Verify that parts issued to production are properly documented and charged to the correct project, job, or department.
• Monitor minimum and maximum inventory levels and communicate shortages or discrepancies to Purchasing and Production.
• Conduct cycle counts and assist with physical inventory counts.
• Investigate and help resolve inventory discrepancies.
• Coordinate the return of unused, damaged, incorrect, or excess materials.
• Ensure materials are handled in accordance with any applicable shelf-life, environmental, or storage requirements.

Shipping and Receiving

• Coordinate and oversee incoming and outgoing shipments.
• Unload trucks and verify received materials against purchase orders, packing slips, bills of lading, and other receiving documents.
• Inspect incoming materials for quantity, visible damage, and general condition.
• Document shortages, overages, incorrect items, and freight damage and promptly communicate issues to the appropriate department.
• Prepare parts, materials, equipment, and customer supplied equipment for shipment.
• Verify that outgoing shipments are complete, properly packaged, labeled, secured, and documented.
• Complete or review shipping documents, packing lists, bills of lading, and freight paperwork.
• Coordinate pickup and delivery schedules with carriers, vendors, project managers, production personnel, and customers as needed.
• Maintain organized receiving and staging areas to prevent misplaced or damaged materials.

Generator and Material Handling

• Safely unload incoming generators and load completed generators for shipment.
• Ensure loads are properly positioned, balanced, blocked, braced, and secured.
• Work with spotters and other employees when moving oversized, heavy, or restricted-visibility loads.
• Stop work and report any unsafe condition, damaged lifting equipment, unstable load, or equipment concern.

Safety and Compliance

• Enforce company safety policies, shipping requirements, and material-handling procedures.
• Ensure required pre-use inspections are completed for forklifts, lifting devices, and other assigned equipment.
• Verify that only trained and authorized employees operate powered industrial trucks or lifting equipment.
• Maintain clear aisles, exits, loading areas, fire equipment access, and pedestrian walkways.
• Ensure employees use required personal protective equipment.
• Report injuries, incidents, near misses, product damage, and property damage immediately.
• Participate in safety meetings, incident investigations, corrective actions, and departmental inspections.
• Maintain shipping, receiving, inspection, and inventory records according to company procedures.

Supervisory Responsibilities

This position provides daily leadership and work direction to employees assigned to the parts cage and shipping and receiving areas. Responsibilities may include:

• Assigning and monitoring daily work.
• Training and cross-training employees.
• Reviewing work for accuracy and completion.
• Providing performance feedback.
• Enforcing safety and departmental procedures.
• Escalating disciplinary, attendance, staffing, or performance concerns to management.
• Supporting interviews and onboarding for departmental employees when requested.

Required Qualifications

• High school diploma or GED.
• At least three years of experience in shipping, receiving, warehousing, inventory control, material handling, or a related manufacturing environment.
• Previous team lead, supervisory, or demonstrated leadership experience.
• Experience operating forklifts and other material-handling equipment.
• Ability to read and understand purchase orders, packing slips, bills of lading, shipping documents, part numbers, and inventory records.
• Basic computer skills, including experience entering and retrieving inventory or shipping information.
• Strong organizational, communication, problem-solving, and time-management skills.
• Ability to safely coordinate the movement of large, heavy, and oversized equipment.

Preferred Qualifications

• Five or more years of shipping, receiving, warehouse, or inventory-control experience in a manufacturing environment.
• Experience loading and unloading generators, industrial equipment, or other oversized products.
• Experience with ERP, MRP, warehouse-management, or inventory-control software.
• Knowledge of freight classification, carrier coordination, load securement, and shipping documentation.
• Forklift certification or the ability to complete company-required certification.
• Previous experience leading employees in a fast-paced production environment.

Knowledge, Skills, and Abilities

• Ability to lead employees while maintaining positive working relationships.
• Strong attention to detail and commitment to inventory accuracy.
• Ability to plan work, establish priorities, and respond to changing production demands.
• Ability to communicate effectively with Production, Purchasing, Engineering, Project Management, Quality, and outside carriers.
• Ability to identify material damage, shipping discrepancies, and unsafe conditions.
• Ability to maintain accurate records and follow established procedures.
• Sound judgment when moving large or heavy loads.
• Ability to remain professional and productive under time-sensitive shipping requirements.

Physical Requirements

• Ability to regularly stand, walk, bend, reach, climb, kneel, and work in and around warehouse and production areas.
• Ability to lift and carry up to 50 pounds independently and heavier items with appropriate assistance or lifting equipment.
• Ability to enter and exit forklifts and other material-handling equipment.
• Ability to work around moving equipment, trucks, trailers, generators, uneven surfaces, and changing weather conditions.
• Ability to visually inspect parts, shipping labels, documents, and loads.
• Ability to wear required personal protective equipment.

Work Environment

This position works primarily in a manufacturing, warehouse, and outdoor yard environment. The employee may be exposed to heat, cold, rain, noise, dust, vehicle traffic, moving equipment, suspended loads, and other normal industrial conditions.

Performance Expectations

Success in this position will be measured by

• Inventory accuracy and parts accountability.
• Timely receiving and availability of materials for production.
• Accurate and on-time outgoing shipments.
• Safe loading and unloading of generators and materials.
• Cleanliness and organization of the parts cage and shipping areas.
• Reduction of freight damage, misplaced materials, and shipping errors.
• Employee productivity, training, teamwork, and compliance with safety procedures.
• Clear communication with internal departments, carriers, vendors, and management.