Automotive Parts Administrative Assistant

Automotive Parts Administrative Assistant

Rydell Chevrolet - Waterloo, IA Full-Time | Non-Exempt

Join the Rydell Team

Rydell Chevrolet is seeking a highly organized, detail-oriented Automotive Parts Administrative Assistant to join our growing Parts Department. This position plays a vital role in supporting the daily operations of the department by providing administrative, clerical, inventory, and accounting support.

As a Parts Administrative Assistant, you'll work closely with the Parts Manager, vendors, customers, and other dealership departments to ensure accurate recordkeeping, efficient processes, and outstanding customer service. If you enjoy working in a fast-paced environment, staying organized, and being an important part of a successful team, we'd love to hear from you.

At Rydell Chevrolet, our mission is simple: "To Be So Effective That We Are Able To Be Helpful To Others." This philosophy extends beyond our customers and employees to the communities we serve. We are committed to making a positive impact through community involvement, charitable giving, and volunteer efforts while providing opportunities for our employees to grow, succeed, and build rewarding careers.

Why Rydell?

We believe our employees are our greatest asset. That's why we offer competitive pay, excellent benefits, ongoing training, and opportunities for career advancement.

Build Your Career with Rydell

If you're looking for a career with a company that values its employees, provides growth opportunities, and rewards hard work and dedication, Rydell Chevrolet is the place for you. We are committed to helping our team members succeed through training, support, and advancement opportunities while delivering exceptional experiences for our customers.

Benefits Include

• Health Insurance
• Dental Insurance
• Vision Insurance
• $10,000 Company-Paid Life Insurance
• Short-Term Disability Insurance
• 401(k) Retirement Plan with Company Match
• Paid Vacation
• Employee Assistance Program (EAP)
• Gym Membership Reimbursement
• Employee Vehicle Purchase Program
• Employee Parts and Service Discounts
• Paid Volunteer Time
• Ongoing Training and Professional Development
• Career Advancement Opportunities

What You'll Do

Administrative Support

• Maintain accurate department records, files, and documentation
• Process and reconcile invoices, credits, purchase orders, and vendor statements
• Prepare reports, spreadsheets, and departmental correspondence
• Enter and maintain information within dealership management systems
• Assist with payroll reporting, scheduling, and other administrative functions

Inventory & Parts Administration

• Assist with inventory control and recordkeeping
• Enter and update inventory information accurately
• Process returns, vendor credits, and warranty documentation
• Verify receiving paperwork and assist with inventory reconciliation
• Support annual and periodic inventory counts

Customer & Vendor Support

• Answer incoming department calls and direct inquiries appropriately
• Assist internal and external customers with general parts-related questions
• Communicate with vendors regarding orders, pricing discrepancies, returns, and credits
• Coordinate with Service, Sales, Body Shop, and Accounting departments to support efficient operations

Financial & Accounting Support

• Verify invoice accuracy and ensure proper expense coding
• Assist with accounts payable and receivable functions related to parts transactions
• Maintain documentation for audits and accounting reviews
• Research and resolve billing, inventory, and vendor account discrepancies

General Responsibilities

• Maintain confidentiality of company, employee, and customer information
• Follow dealership policies, procedures, and safety guidelines
• Maintain a clean, organized, and professional work environment
• Attend meetings and training sessions as required
• Perform additional duties as assigned

What We're Looking For

• High School Diploma or GED required
• Associate degree in Business Administration, Accounting, or a related field preferred
• Previous administrative or office experience required
• Automotive dealership or Parts Department experience preferred
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Ability to learn dealership management software
• Strong verbal and written communication skills
• Ability to maintain confidentiality and professionalism
• Strong customer service and interpersonal skills
• Ability to prioritize tasks and manage multiple responsibilities
• Ability to work independently and as part of a team

Physical Requirements

• Ability to sit, stand, and walk throughout the workday
• Frequent use of computers, telephones, and office equipment
• Ability to occasionally lift and move items weighing up to 25 pounds
• Ability to communicate effectively in person, by phone, and electronically

Pre-Employment Requirements

All offers of employment are contingent upon successfully completing:

• Pre-Employment Drug Screen
• Background Check

Rydell Chevrolet is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees.