Administrative Assistant

Overview

Located in South Lake Union, the geographical center of Seattle, Mirabella Seattle ’s prime location puts residents within easy reach of some of the best the Emerald City has to offer. They enjoy doorstep access to some of Seattle’s best landmarks, restaurants, and cultural opportunities. Best of all, as a Life Plan Community, our campus offers residents delicious dining and a continuum of healthcare including Assisted Living, Memory Care and Skilled Nursing. We are currently seeking an experienced and compassionate Administrative Assistant.

Apply today and learn why Mirabella Seattle has consistently been ranked as one of Seattle’s top senior living communities!

What you’ll be doing

You will provide assistance, organization, and support for the administration of the department, co-workers, and residents by facilitating the exchange of information between departments by ensuring continuity and timeliness. You will exude a warm and inviting demeanor by being outgoing and friendly with anyone who comes to the community.

How you’ll do it

• Assist and direct residents, employees, and guests by providing information, coordinating transportation, supporting move-ins/admissions, and ensuring needs are routed to the appropriate department.
• Provide administrative support including managing calendars, expense reports, filing systems, database entry, meeting preparation/notes, and office supply/equipment coordination.
• Prepare communications and publications such as resident birthday cards, newsletters, letters, phone lists, bulletin boards, and reports to ensure timely and accurate updates.
• Support community engagement by assisting with marketing events, open houses, sales inquiries, and Foundation activities such as tracking, receipting, and fundraising.
• Facilitate projects and special initiatives by collaborating across departments, maintaining records, and ensuring deadlines and resident service standards are met.

Schedule: Monday - Friday 8:00 am - 4:30pm

Pay: $28.00 - $30.00 / hr DOE

About you

• Minimum of 3 years' experience in clerical office work, customer service, or a related field.
• Associate or bachelor’s degree in business administration or related field is preferred.
• Proficient computer skills, including Microsoft Office programs and other relevant business applications/software.

Working at Mirabella Seattle, you'll enjoy the following benefits:

• Medical Insurance: Choose from multiple plans for you and your dependents, effective the 1st of the month after hire, with premiums subsidized for employees
• Health Savings Account (HSA): We contribute $$ to help cover your medical expenses. Funds roll over and are yours to keep!
• Flexible Spending and Dependent Care Account (FSA): Set aside pre-tax dollars to pay for eligible expenses and help lower your out-of-pocket costs
• Dental & Vision Insurance: Bundled coverage and multiple options, with premiums subsidized for employees
• Life and AD&D Insurance: Company-provided coverage to help protect you and your loved ones
• Paid Time Off (PTO): Use it as you earn it—take time off when you want or choose PTO+ for extra pay.
• 401(k) with 4% Employer Match: Boost your retirement savings with every paycheck!
• Profit Sharing Plan: We contribute to profit sharing plan, helping you build savings based on company performance.
• Employee Cafeteria: Convenient onsite dining with a variety of meal options. Employee Discount to onsite dining venues – savings on meals to keep you fueled throughout your workday.
• Scholarships: Funded by residents to support your education and professional growth.
• Employee Referral Bonus Program: Invite your friends to join our team and score $$ when they’re hired
• PayActiv: Flexible access to earned wages
• Pet Insurance: Keep your furry family members healthy with voluntary coverage
• Employee Appreciation: We value and recognize your contributions through bonuses, events, and other rewards that celebrate your hard work.
• Resident Appreciation Bonus: An annual “thank you” from our residents recognizing your service and dedication.

Whether you feel like you'd be a great fit for this position or not, we highly encourage you to apply either way!