Extra Help - Instructional Development Specialist - College of Medicine Office of the Dean

Extra Help - Instructional Development Specialist - College of Medicine Office of the Dean

This Position is temporary and limited to 900 hours.

Hiring Department : College of Medicine Office of the Dean

Location : Chicago, IL USA

Requisition ID : 1041953

Hours per Week : 37.5

# of Positions : 1

Workplace Type : On-Site

Posting Close Date : Sunday, July 5, 2026

Salary: The rate of pay for this position is $37.00 per hour.

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is not eligible for benefits.

Position Summary

This Extra Help position will support the University of Illinois College of Medicine’s transition from its current LMS to a new LMS and the implementation of a new scheduling and assessment management system. The employee will assist the Director of Instructional Technology and Design as well as faculty, staff, course coordinators, and administrators in preparing, reviewing, migrating, and organizing course materials while ensuring accessibility, consistency, and alignment with educational best practices.

The position will support course readiness during a large-scale academic technology transition. Work will include reviewing existing course structures, assisting with the migration and organization of instructional materials, supporting accessibility and quality assurance processes, documenting workflows, and helping faculty and staff use the LMS and scheduling/assessment system effectively.

Duties & Responsibilities

• Assists faculty and coordinators with migrating courses into the new LMS, ensuring accuracy, accessibility, and instructional consistency.
• Reviews course content and structures to identify areas for improvement in navigation, accessibility, student-facing clarity, naming conventions, module organization, and instructional design.
• Provides guidance to faculty and staff on LMS features, tools, and best practices for effective teaching and learning.
• Locates, appraises, prepares, and adapts instructional resources, including multimedia, learning aids, visuals, simulations, presentations, and other digital materials for integration into the LMS.
• Supports faculty in developing and organizing clear course objectives, assessments, feedback mechanisms, assignments, rubrics, quizzes, and student-facing instructions within the LMS and scheduling/assessment system.
• Assists coordinators and administrators with entering, organizing, reviewing, and aligning course, block, and clerkship data in the scheduling/assessment system, including schedules, evaluations, assessment tools, and related curriculum information.
• Ensures accuracy and consistency of assessment mapping, evaluation forms, reporting functions, and related data elements within the scheduling/assessment system to meet accreditation and curriculum oversight requirements.
• Reviews and remediates instructional materials for accessibility, including documents, slides, images, media, and LMS pages, using applicable accessibility standards and best practices such as WCAG 2.1 AA and Section 508.
• Documents processes and creates job aids, quick reference guides, workflow guides, and other training materials to assist faculty, staff, and coordinators in using both the LMS and scheduling/assessment system.
• Conducts quality assurance reviews of migrated and newly developed course content, including links, files, embedded media, page structure, due dates, gradebook or assessment settings, and student view.
• Collects and reports feedback on the migration and implementation processes to inform ongoing improvements to course templates, documentation, workflows, and support materials.
• Collaborates with instructional technology, instructional design, curriculum, assessment, evaluation, and administrative staff to ensure quality and consistency across courses, blocks, clerkships, campuses, and assessment systems.
• Uses independent judgment to manage multiple tasks during large-scale transitions and escalates issues that may affect course readiness, student access, accessibility, assessment workflows, or implementation timelines.
• Performs related duties as assigned to support both the LMS transition and scheduling/assessment system implementation.

Minimum Qualifications

• Master's degree in education, educational psychology, or the humanities such as history, political science, literature, journalism, communications, or philosophy AND Six (6) months of experience which included any of the following areas professional writing or editing, audiovisual design and/or production, design and/or production of evaluation tools, educational programming, curriculum development, or classroom teaching OR
• Baccalaureate degree in education, educational psychology, or the humanities AND Eighteen (18) months of experience which included any of the following areas professional writing or editing, audiovisual design and/or production, design and/or production of evaluation tools, educational programming, curriculum development, or classroom teaching

Preferred Qualifications

• Knowledge of medical education curriculum and course structures is preferred.
• Knowledge of LMS functionality, especially Blackboard and Canvas, and course design principles.
• Knowledge of medical education, health professions education, clinical education, biomedical visualization, or medical communications is preferred to support the unique curricular, instructional, and assessment needs of the College of Medicine.
• Familiarity with accessibility standards, including WCAG 2.1 AA and Section 508.
• Knowledge of scheduling and assessment management systems.
• Knowledge of instructional design principles, adult learning theory, Universal Design for Learning, learning objectives, assessment alignment, and learner-centered course organization.
• Skill in reviewing and structuring course materials for clarity, accessibility, consistency, and effectiveness.
• Skill in preparing or improving instructional resources, including multimedia, presentations, visuals, job aids, digital learning materials, and other learner-facing content.
• Ability to communicate effectively with faculty, coordinators, administrators, and technical partners.
• Ability to work independently and manage multiple tasks during large-scale transitions.
• Strong problem-solving skills with attention to detail and accuracy.
• Ability to interpret and organize complex medical, scientific, clinical, or health professions education content for a student audience.
• Preferred: familiarity with medical education curriculum, including block and clerkship structures, accreditation requirements, clinical education, biomedical visualization, medical communications, or health professions education.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.