Admin Assistant 3

Admin Assistant 3

Requisition ID req36983

Working Title Admin Assistant 3

Position Grade 08

Position Summary

The University of New Mexico – Los Alamos (UNM-LA) Adult Education program is seeking a part-time Administrative Assistant to provide a broad range of advanced administrative and operational support. This position independently coordinates program support activities, maintains and manages data systems and records, and ensures compliance with institutional and state reporting requirements for HSE, IET and ESL programs. The role serves as a primary point of contact for program inquiries, supports student and instructor processes, and assists with scheduling, testing coordination, and documentation management. The incumbent develops and maintains tracking systems, prepares reports, and provides general office administration, including records management and correspondence support. The position requires the ability to exercise independent judgment, prioritize multiple tasks, and maintain strict confidentiality when handling sensitive information.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications

• Previous experience with student data management
• Prior ESL/Non-credit Instruction experience

Additional Requirements

Campus Los Alamos

Department Los Alamos Branch

Employment Type Staff

Staff Type Term - Part-Time

Term End Date 6/15/2027

Status Non-Exempt

Pay Hourly: $22.50

Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required Yes

For Best Consideration Date 6/30/2026

Eligible for Remote Work Yes

Eligible for Remote Work Statement Remote/hybrid work is at the discretion of the supervisor.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please apply with current resume

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.