Senior / Executive, Medical Affairs (Team Administrator)

• Healthcare Institution
• Team Administrator Role
• Collaborative Working Environment

Responsibilities

• Provide secretarial and administrative support to various Department Heads in the day-to-day operations of the Medical and Nursing Departments.
• Manage HODs' calendars.
• Serve as resource person in administrative and operational matters
• Coordinate meetings with Nursing Leaders, members of interdisciplinary team and any external meetings etc.
• Record minutes for meetings.
• Plan orientation programme for new posting doctors
• Assist doctors to apply National Electronic Health Record and any other relevant clinical systems.
• Computation of shift allowance for nurses.
• Planning of the monthly roster for consultants and medical officers.
• Updating of consultants and doctors leave calendar.
• Maintain up-to-date reports, records and files.
• Assist with collation and submission of statistics and reports when required.
• Perform any other duties as and when assigned.

Requirements

• Diploma / Degree holder
• Minimum 2 years' relevant experience, preferably in a hospital or healthcare environment.
• Project coordination capabilities with experience working in a cross‑functional, multi‑disciplinary healthcare environment.
• Confidence in engaging senior clinicians, nursing leaders and administrative stakeholders in a professional and collaborative manner.
• Good analytical and organisational skills, with attention to detail in data, documentation and follow‑up actions.
• Excellent communication, writing, problem‑solving and interpersonal skills, with ability to prepare clear papers, reports and meeting minutes.