boardroom-appointments
Personal Assistant-
Job description
Description
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The primary objective of this role is to provide daily personal assistant and administrative support to non-executive directors.
Key Responsibilities
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Manage diaries and schedule appointments.
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Organise filing and minute-taking.
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Screen and direct calls appropriately.
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Prepare reports and presentations.
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Type and format documents, primarily in Word and PowerPoint.
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Manage emails and correspondence.
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Arrange local and international travel.
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Coordinate external off-sites and strategy sessions.
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Organise and attend meetings, ensuring all necessary materials are prepared.
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Source and order stationery and office equipment.
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Coordinate and manage projects.
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Resolve queries and handle various ad-hoc responsibilities within the division.
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Compile electronic meeting packs and reports according to the style guide.
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Prepare meeting agendas and coordinate the signing of resolutions.
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Ensure timely delivery of documents (internal and external).
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Maintain statutory company registers and prepare documents for AGMs.
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Assist with the certification of documents, including stamping and dating.
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Confirm directors' availability on a weekly basis.
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Support other directorships and declaration of interest schedules.
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Answer general queries related to company documentation.
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Act as a team resource to assist company secretaries, other PAs, and support staff.
Experience, Skills, and Capabilities
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Strong attention to detail and a commitment to confidentiality.
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High computer literacy with strong skills in Word, PowerPoint, and Outlook; basic Excel knowledge is advantageous.
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Excellent typing skills and strong written and verbal communication abilities.
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Ability to organise, prioritise, and resolve problems effectively.
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Comfortable interacting at a senior level while maintaining confidentiality.
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Proven ability to work collaboratively in a fast-paced environment.
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Relevant experience as a personal assistant supporting management and teams.
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Relevant qualification in administration or a related field.
What We Value
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We seek creative, talented people with passion, energy, and stamina, who collaborate unselfishly.
