boardroom-appointments
Remuneration Processor
Job description
ROLE AND RESPONSIBILITIES
Wage Keep & VIP Processing
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Ensure all hours for weekly permanent employees upload successfully from Jarrison into Wage Keep
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Ensure normal time and overtime hours are correctly processed on Wage Keep
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Verify overtime hours are authorised by the Manager on the system
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Query unauthorised hours and overtime with the Manager to reduce unnecessary pay queries
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Weekly paid employees should be paid 45 hours per week; query deviations with the Manager
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Ensure all allowances (sleep out, crane, decanting, moffat, nightshift, dangerous goods) are correctly processed on Wage Keep & VIP
Request petty cash vouchers as indicated on the system
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Submit and obtain Manager authorisation for all hours and allowances by 10:00 am every Monday (earlier if notified by Outsource Payroll Manager)
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Escalate any late submissions to Payroll Manager
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Finalize all hours on Wage Keep by Tuesday 17:00
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Submit final Wage Keep report to Site Manager for approval before uploading hours into VIP
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Create batch files to import hours from Wage Keep into VIP by Wednesday afternoon
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Ensure Wage Keep reports balance with VIP for verification by Outsource Manager
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Capture all ad hoc wage inputs correctly on VIP (e.g., Acknowledgment of Debt, Garnishee & Maintenance orders, fines, Union deductions/cancellations)
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Provide reasons for employees with zero hours for the week
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Correct negative net wages before pay run
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Ensure weekend payments are filed correctly
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Print weekly pay slips and distribute on Thursday afternoon and Friday morning; attach flyers when required
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Assist with weekly wage filing
Payroll Processing
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Process weekly and monthly wages
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Query excessive overtime
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Ensure earnings and deductions are authorised by BU Manager
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Update BU changes on VIP and reporting Managers accurately
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Update pay points monthly
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Ensure deadlines are met
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Process Salvage Loans correctly
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Upload pay slips to ESS a day before pay day
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Print and distribute pay slips for employees without ESS access
Leave Applications
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Process annual, sick, and unpaid leave on VIP and NBCRFLI online system weekly
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Inform Site Managers of rejected NBCRFLI leave applications
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Ensure sick notes and family responsibility leave forms meet criteria with supporting documents
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Assist managers and employees with leave queries
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Apply for sick bonus once Council submits sick leave bonus report
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Ensure December/January leave applications are authorised by Divisional Director and processed before NBCRFLI deadlines
NBCRFLI On-Line Return
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Submit online return to Council by the 7th of every month
Filing
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Submit filing to Wages Filing Clerk weekly to avoid backlog
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Maintain clean offices; mark and file weekly wage reports clearly
General
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Work confirmations
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Uniform confirmations
COMPETENCIES
Minimum Requirements
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Grade 12
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VIP Course
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At least 3 years experience with wages
Skills Required
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Strong administrative skills
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Organised
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Able to complete forms related to own working area
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Able to complete administrative procedures with necessary direction and systems
Personal Attributes
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Attention to detail
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Able to work under pressure
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Adaptable
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Sense of urgency
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Persistent
Knowledge
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VIP
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Microsoft Excel and Word
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Understanding of administrative procedures in own department
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Bargaining Council rules
