EA & Head of Events

Job Title

Executive Assistant - Professional Services Firm

Company Overview

Our client is a strategic advisory firm recognized for its specialized services catering to corporate clients over the last 25 years. Functioning over 10 countries globally and with a revenue over $84 million, they help to empower businesses to make informed decisions and navigate complex challenges within the corporate landscape.

Job Summary

As an Executive Assistant, you will be reporting to the Managing Director while playing a pivotal role in overseeing administrative tasks and assisting in key operational aspects. The ideal candidate will possess exceptional organizational skills, an aptitude for multitasking, and a proactive approach to problem-solving.

Responsibilities

• Provide comprehensive executive and administrative support to the Managing Director, ensuring seamless coordination of schedules and priorities.
• Manage calendars, schedule meetings, and coordinate travel arrangements for executives and visiting clients.
• Handle incoming correspondence, including emails, inquiries, and invitations, responding professionally and effectively on behalf of executives.
• Conduct preliminary research, compile pre-meeting briefs, and summarize information from various sources to facilitate decision-making processes.
• Coordinate and execute various internal and external events, ensuring impeccable planning and execution while liaising with vendors and managing event budgets.
• Assist in the creation of presentations, reports, and other documents using appropriate software and maintaining a high standard of accuracy and professionalism.
• Manage expense reports, billing, and maintain databases with up-to-date and accurate information.

Requirements

• Proven experience of 3 to 5 years as an Executive Assistant or similar role supporting senior management in a professional services environment.
• Experience in event coordination or hospitality management is advantageous.
• Strong organizational and time management skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Exceptional written and verbal communication skills, along with proficiency in office software applications.
• Detail-oriented approach with a focus on maintaining confidentiality and handling sensitive information.
• Ability to anticipate needs, demonstrate resourcefulness, and exercise sound judgment in decision-making.

If you are interested in applying for this position, please submit your resume.